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Email and internet policy IES08P02
Atanas Karinkov2024-12-05T15:24:04+00:00Categories: All jurisdictions, ROI region|Tags: Social Media|
This form should be provided to a new employee at the same time as the employee handbook. The employee should complete this form and return it to the organisation in order to confirm that they have read the handbook.
Letter to decline remote working request IER06L05
Atanas Karinkov2024-12-05T14:49:31+00:00Categories: All jurisdictions, ROI region|Tags: Remote Working|
This form should be provided to a new employee at the same time as the employee handbook. The employee should complete this form and return it to the organisation in order to confirm that they have read the handbook.
Letter to approve remote working request IER06L04
Atanas Karinkov2024-12-05T14:47:04+00:00Categories: All jurisdictions, ROI region|Tags: Remote Working|
This form should be provided to a new employee at the same time as the employee handbook. The employee should complete this form and return it to the organisation in order to confirm that they have read the handbook.
Letter terminating a remote working arrangement IER06L03
Atanas Karinkov2024-12-05T14:44:57+00:00Categories: All jurisdictions, ROI region|Tags: Remote Working|
This form should be provided to a new employee at the same time as the employee handbook. The employee should complete this form and return it to the organisation in order to confirm that they have read the handbook.
Letter of Invitation to remote working meeting IER06L02
Atanas Karinkov2024-12-05T14:43:37+00:00Categories: All jurisdictions, ROI region|Tags: Remote Working|
This form should be provided to a new employee at the same time as the employee handbook. The employee should complete this form and return it to the organisation in order to confirm that they have read the handbook.
Letter changing a remote working arrangement IER06L01
Atanas Karinkov2024-12-05T14:42:02+00:00Categories: All jurisdictions, ROI region|Tags: Remote Working|
This form should be provided to a new employee at the same time as the employee handbook. The employee should complete this form and return it to the organisation in order to confirm that they have read the handbook.
Remote Working Agreement IER06F01
Atanas Karinkov2024-12-05T14:40:16+00:00Categories: All jurisdictions, ROI region|Tags: Remote Working|
This form should be provided to a new employee at the same time as the employee handbook. The employee should complete this form and return it to the organisation in order to confirm that they have read the handbook.
IEM04L02 – Letter to decline medical care leave
Atanas Karinkov2024-11-25T10:54:54+00:00Categories: All jurisdictions, ROI region|Tags: Medical Care|
This form should be provided to a new employee at the same time as the employee handbook. The employee should complete this form and return it to the organisation in order to confirm that they have read the handbook.
IEM04L01 – Letter to approve medical care leave
Atanas Karinkov2024-11-25T10:51:30+00:00Categories: All jurisdictions, ROI region|Tags: Medical Care|
This form should be provided to a new employee at the same time as the employee handbook. The employee should complete this form and return it to the organisation in order to confirm that they have read the handbook.
IEE02P07 – Violence and Aggression at Work Policy
Atanas Karinkov2024-11-22T14:34:10+00:00Categories: All jurisdictions, ROI region|Tags: Employee Handbook|
This form should be provided to a new employee at the same time as the employee handbook. The employee should complete this form and return it to the organisation in order to confirm that they have read the handbook.
IEE02P02 – VDU Eyecare Policy
Atanas Karinkov2024-11-22T14:32:45+00:00Categories: All jurisdictions, ROI region|Tags: Employee Handbook|
This form should be provided to a new employee at the same time as the employee handbook. The employee should complete this form and return it to the organisation in order to confirm that they have read the handbook.
IEE02P06 – Instant Messaging Policy
Atanas Karinkov2024-11-22T14:29:17+00:00Categories: All jurisdictions, ROI region|Tags: Employee Handbook|
This form should be provided to a new employee at the same time as the employee handbook. The employee should complete this form and return it to the organisation in order to confirm that they have read the handbook.
IEE02P05 – GPS Tracking Policy
Atanas Karinkov2024-11-22T14:27:56+00:00Categories: All jurisdictions, ROI region|Tags: Employee Handbook|
This form should be provided to a new employee at the same time as the employee handbook. The employee should complete this form and return it to the organisation in order to confirm that they have read the handbook.
IEE02P04 – Fuel Card Policy
Atanas Karinkov2024-11-22T14:26:12+00:00Categories: All jurisdictions, ROI region|Tags: Employee Handbook|
This form should be provided to a new employee at the same time as the employee handbook. The employee should complete this form and return it to the organisation in order to confirm that they have read the handbook.
IEE02P03 – Employee Alcohol Addiction Policy
Atanas Karinkov2024-11-22T14:25:11+00:00Categories: All jurisdictions, ROI region|Tags: Employee Handbook|
This form should be provided to a new employee at the same time as the employee handbook. The employee should complete this form and return it to the organisation in order to confirm that they have read the handbook.
IEE02P01 – eFlow Tag Policy
Atanas Karinkov2024-11-22T11:34:21+00:00Categories: All jurisdictions, ROI region|Tags: Employee Handbook|
This form should be provided to a new employee at the same time as the employee handbook. The employee should complete this form and return it to the organisation in order to confirm that they have read the handbook.
IEE02P02 – DSE Eyecare Policy
Atanas Karinkov2024-11-22T11:32:44+00:00Categories: All jurisdictions, ROI region|Tags: Employee Handbook|
This form should be provided to a new employee at the same time as the employee handbook. The employee should complete this form and return it to the organisation in order to confirm that they have read the handbook.
IEE02P01 – Cultural Differences Policy
Atanas Karinkov2024-11-22T11:31:14+00:00Categories: All jurisdictions, ROI region|Tags: Employee Handbook|
This form should be provided to a new employee at the same time as the employee handbook. The employee should complete this form and return it to the organisation in order to confirm that they have read the handbook.
Policy on Supporting Employees Doing Volunteer Work IEC05P02
Atanas Karinkov2024-11-18T15:04:23+00:00Categories: All jurisdictions, ROI region|Tags: Corporate Social Responsibility|
This policy outlines the organisation's support for employees engaging in volunteer work, both through internal volunteering schemes and personal volunteer initiatives outside of work. It details types of supported volunteering, guidelines for proposing new projects, and conditions for leave or flexible work hours for volunteering. Download
Corporate Social Responsibility Policy IEC05P01
Atanas Karinkov2024-11-18T15:02:58+00:00Categories: All jurisdictions, ROI region|Tags: Corporate Social Responsibility|
This Corporate Social Responsibility policy outlines the organisation’s commitment to positively impact the environment, community, employees, and business partnerships. Key areas include reducing environmental impact, supporting local charities, providing educational opportunities for employees, ensuring transparency and equal opportunities. Download
Post Termination Restrictions IEC04C04
Atanas Karinkov2024-11-18T14:20:11+00:00Categories: All jurisdictions, ROI region|Tags: Contracts of Employment|
This agreement can be provided to employees post termination outlining restrictions. Download
Letter to inform employees of contract updates IEC04L03
Atanas Karinkov2024-11-15T16:29:48+00:00Categories: All jurisdictions, ROI region|Tags: Contracts of Employment|
This letter serves as official confirmation of changes to an employee's terms and conditions of employment, following prior discussions. It specifies the updates made to the contract, which replace terms from the previous contract. The employee is asked to sign and return one copy of the updated contract, keeping the other for personal records. Download
Letter to accompany contract of employment New Employees IEC04L04
Atanas Karinkov2024-11-15T16:04:09+00:00Categories: All jurisdictions, ROI region|Tags: Contracts of Employment|
This letter can be sent to a new employee enclosing their contract of employment. Download
Letter to accompany contract of employment Existing Employees IEC04L01
Atanas Karinkov2024-11-15T16:02:16+00:00Categories: All jurisdictions, ROI region|Tags: Contracts of Employment|
This letter can be sent to an existing employee enclosing their contract of employment. Download
Letter of Offer IEC04L01
Atanas Karinkov2024-11-15T16:00:40+00:00Categories: All jurisdictions, ROI region|Tags: Contracts of Employment|
This letter is a formal offer of employment, confirming start date and outlining the main terms of employment, such as contract type, pay, and work hours. It specifies the provision of documents, including the full terms of employment, job description, and privacy statement. Download
Letter for employee who hasn’t signed their Contract of Employment IEC04L02
Atanas Karinkov2024-11-15T15:57:15+00:00Categories: All jurisdictions, ROI region|Tags: Contracts of Employment|
This letter reminds an employee to return a signed copy of their employment contract, addressing any concerns they may have. It invites them to discuss any questions about the contract, sets a deadline for signing, and provides contact information for further assistance. Download
Contract Clause for employees who have been provided with a motor vehicle for work-related purposes IEC03C01
Atanas Karinkov2024-11-15T15:49:16+00:00Categories: All jurisdictions, ROI region|Tags: Company Vehicles|
This clause can be used when an employee is provided a vehicle for work duties. Private use may be allowed under certain conditions, and the employer covers running costs, excluding private expenses. Download
Contract Clause on requiring an employee to hold a drivers licence IEC03C02
Atanas Karinkov2024-11-15T15:46:40+00:00Categories: All jurisdictions, ROI region|Tags: Company Vehicles|
This contract clause can be used when an employee is provided a vehicle and requires the employee, to hold a valid driving licence at all times. Download
Using own Vehicle for Company Business Policy IEC03P03
Atanas Karinkov2024-11-15T15:35:24+00:00Categories: All jurisdictions, ROI region|Tags: Company Vehicles|
This policy outlines requirements for employees using their own vehicle for work-related travel. It provides guidelines on authorisation, reimbursement, and employee responsibilities, ensuring costs are fair and travel is necessary. Employees must seek prior approval from their manager, submit timely expense claims with receipts, and ensure their vehicle is properly maintained, legally compliant, and insured for business use. Download
Policy on Mobile Phone Use Whilst Driving IEC03P02
Atanas Karinkov2024-11-15T15:30:19+00:00Categories: All jurisdictions, ROI region|Tags: Company Vehicles|
This policy outlines the organisation's rules for mobile phone use while driving for work. This policy provides two options, employees may either be fully prohibited from using any mobile device while driving or allowed to use hands-free devices only in limited situations. Download
How to Draft a Letter Refusing Holiday Requests for HR
srdan.borovic@grofuse.com2024-06-20T08:09:08+00:00Categories: All jurisdictions, News|
Managing holiday requests is crucial to human resources, ensuring business operations continue smoothly while employees get their deserved breaks. However, there are times when rejecting a holiday request is necessary. As an employer denying annual leave, crafting a rejection letter can be delicate, requiring sensitivity and professionalism to maintain employee morale and trust. This article will explore how to draft an effective letter rejecting a holiday request, emphasising the benefits of using HR templates from HR Docs. Downloading these templates allows you to streamline your communication process, making you feel empowered and efficient. The Importance of Handling Holiday Requests Holiday (Read More)
Must-Have Onboarding HR Onboarding Documents (+ Free Templates)
srdan.borovic@grofuse.com2024-06-20T07:59:44+00:00Categories: All jurisdictions, News|
Effective onboarding is critical to new hires' success and an organisation's overall productivity. Ensuring a smooth and comprehensive onboarding process helps new employees feel welcomed, valued, and prepared to contribute to their new roles. One key component of an efficient onboarding process is having the right HR documents. HR Docs offers a comprehensive library of HR forms, including expert templates designed by employment law experts to streamline your HR processes. This article will discuss essential onboarding HR documents and provide free templates to get you started. What are Onboarding Documents Onboarding HR documents are vital tools that help standardise integrating (Read More)
Implementing an Effective Unpaid Leave Policy
srdan.borovic@grofuse.com2024-05-12T16:47:24+00:00Categories: All jurisdictions, News|
In today's flexible work environment, particularly in the wake of hybrid and remote work trends, managing unpaid leave is a significant aspect of human resources that cannot be overlooked. Unpaid leave policies help manage workforce expectations and support employees when they need to step away from work without financial compensation. This guide, brought to you by HR Docs, an extensive library of HR documentation curated by employment law specialists, delves into the development of unpaid leave policies. Additionally, we offer a comprehensive HR documentation library covering important work policies tailored for businesses in the UK and the Republic of Ireland. (Read More)
Social Media in the Workplace: An Employer Guide
srdan.borovic@grofuse.com2024-05-12T16:11:43+00:00Categories: All jurisdictions, News|
Social media has become an integral part of everyday life. From sharing photos with friends to tagging favourite brands with posts or stories, consumers expect brands to maintain an active online presence that allows them to respond quickly to inquiries. With a staggering number of users worldwide, social media has become a digital landscape that employers cannot ignore. This widespread usage presents opportunities and challenges, highlighting the crucial role of well-crafted social media policies that balance organisational needs and employee rights. This guide is brought to you by HR Docs, a comprehensive HR documentation library developed by employment law experts. (Read More)
How To Develop A Work-From-Home Policy
srdan.borovic@grofuse.com2024-04-28T21:54:12+00:00Categories: All jurisdictions, News|
As the traditional office work shifts, working from home has transformed from a luxury to a necessity for many organisations. A work-from-home policy not only facilitates a balance between professional responsibilities and personal well-being but also opens avenues for companies to harness talent from across the globe. Recognising the pivotal role of clear, coherent remote work guidelines, HR Docs offers a tailored solution with customisable HR documentation templates designed to cater to the nuanced demands of crafting work-from-home policies. What are Work-From-Home Policies? Work-from-home policies serve as a framework that outlines employers' and employees' expectations and responsibilities when working remotely. (Read More)
How to Guide Performance Management: HR Documentation Templates
srdan.borovic@grofuse.com2024-04-28T21:50:11+00:00Categories: All jurisdictions, News|
Performance reviews go beyond the routine of administrative tasks. They are essential to HR growth and nurture a culture of continuous development. Recognising the transformative potential of performance appraisals, HR Docs provides a library of expertly crafted HR template documents, including performance review templates, tailored for employers across Ireland, Northern Ireland, and Great Britain. What is a Performance Review Template? A performance review template is a structured framework designed to evaluate an employee's contributions, achievements, and areas for improvement relative to their roles and responsibilities. It is a standardised tool to guide appraisal conversations, ensuring consistency, fairness, and transparency throughout (Read More)
Recruitment Checklist Every Employer Needs
srdan.borovic@grofuse.com2024-03-27T11:59:37+00:00Categories: All jurisdictions, News|
In the modern competitive job market, streamlining your recruitment process is not just an advantage; it's a necessity. A recruitment checklist becomes an indispensable tool for business owners navigating the complexities of hiring. HR Docs, a leading HR company offering a wide array of HR documentation templates in Ireland and the UK, emphasises the importance of a comprehensive recruitment strategy. What Is a Recruitment Checklist? A recruitment checklist is an indispensable tool for HR professionals, designed to streamline the hiring process from start to finish. It encompasses all the necessary steps involved in recruiting, from defining the job role to (Read More)
Dignity at Work Policy and Procedure
srdan.borovic@grofuse.com2024-03-27T11:59:42+00:00Categories: All jurisdictions, News|
Fostering a culture of respect and dignity is paramount for any business aiming to succeed. HR Docs, a leading HR firm specialising in HR documentation templates in Ireland and the UK, understands the critical importance of implementing a robust Dignity at Work Policy and Procedure. In this comprehensive guide, we will explore how such a policy protects your business and significantly contributes to your business's overall productivity and reputation. What Is a Dignity at Work Policy? This policy aims to define acceptable behaviours for staff, outline the legal position and identify the responsibilities of managers and staff members. The (Read More)
Banded Hour Contract of Employment IEC04C03
Atanas Karinkov2024-11-18T14:17:56+00:00Categories: All jurisdictions, ROI region|Tags: Contracts of Employment|
A Banded Hour Contract of Employment that can be amended to suit your requirements Download
IEC04C02 – Fixed term Contract
Atanas Karinkov2024-11-18T14:15:54+00:00Categories: All jurisdictions, ROI region|Tags: Contracts of Employment|
A Fixed-Term Contract of Employment that can be amended to suit your requirements Download
Permanent Contract of Employment IEC04C01
Atanas Karinkov2024-11-18T14:12:38+00:00Categories: All jurisdictions, ROI region|Tags: Contracts of Employment|
A Permanent Contract of Employment that can be amended to suit your requirements Download
Staff Motivation and Productivity in January
Atanas Karinkov2024-08-15T13:57:15+00:00Categories: All jurisdictions, NI/GB region, ROI region|
Date: 14th January ; 21st January Time: 10.00am – 11.00am Cost: Complimentary Watch for free
Performance Management
Atanas Karinkov2024-08-19T09:06:59+00:00Categories: All jurisdictions, NI/GB region, ROI region|
Date: 25th February Time: 10.00am – 11.00am Cost: Complimentary Watch for free
The Performance Appraisal
Atanas Karinkov2024-08-15T13:56:19+00:00Categories: All jurisdictions, NI/GB region, ROI region|
Date: 25th March Time: 10.00am – 11.00am Cost: Complimentary Watch for free
Managing Sickness Absence
Atanas Karinkov2024-08-15T13:56:15+00:00Categories: All jurisdictions, NI/GB region, ROI region|
Date: 29th April 2021 Time: 10.00am – 11.00am Cost: Complimentary Watch for free
Disciplinary Process
Atanas Karinkov2024-08-15T13:56:10+00:00Categories: All jurisdictions, NI/GB region, ROI region|
Date: 27th May 2021 Time: 10.00am – 11.00am Cost: Complimentary Watch for free
Returning To Work After Covid-19
Atanas Karinkov2024-08-16T10:56:48+00:00Categories: All jurisdictions, NI/GB region, ROI region|
Date: Thursday, 29th June 2021 Time: 10.00am – 11.00am Cost: Complimentary Watch for free
Managing Employee Leave in Ireland
Atanas Karinkov2024-08-19T09:09:58+00:00Categories: All jurisdictions, ROI region|
Date: Wednesday, August 25, 2021 Time: 10.00am – 11.00am Cost: Complimentary Watch for free
Managing Social Media In The Workplace
Atanas Karinkov2024-08-16T10:57:43+00:00Categories: All jurisdictions, NI/GB region, ROI region|
Date: Thursday, 28th October 2021 Time: 10.00am – 11.00am Cost: Complimentary Watch for free
NIW01L02 – Form for an employee to report bribery
superAdmin2022-10-06T12:38:14+00:00Categories: All jurisdictions, NI/GB region|Tags: Whistleblowing|
This form should be completed by an employee who wishes to raise details of a potential bribery. The form outlines the information to be disclosed and the individuals involved. Download
NIW02P02 – Statement to employees prior to a work related social event
superAdmin2022-10-06T12:38:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Work Related Social Events|
This statement can be sent to all employees in advance of any work related social events. This statement outlines that the event is part of the workplace and the protocol for the event. Download
NIP09F01 – Form for an employee to request parental bereavement leave
superAdmin2022-10-06T12:39:08+00:00Categories: All jurisdictions, NI/GB region|Tags: Parental Bereavement Leave|
This form is for an employee to request parental bereavement leave. Download
NIR01F09 – Template Job Description
superAdmin2022-10-06T12:39:14+00:00Categories: All jurisdictions, NI/GB region|Tags: Recruitment and Selection|
This template job description gives employers a guide on what information to use when outlining duties and responsibilities of a job role. Download
NIR01F10 – Form of Consent for a Job Applicant to Consent to a Medical Report (Northern Ireland)
superAdmin2022-10-06T12:39:28+00:00Categories: All jurisdictions, NI/GB region|Tags: Recruitment and Selection|
This form is used to send to an employee to seek their consent to obtain a medical report. An employer is unable to access medical information without the individual's consent. Download
NIR01F11 – Expenses Form for a Job Applicant
superAdmin2022-10-06T12:39:37+00:00Categories: All jurisdictions, NI/GB region|Tags: Recruitment and Selection|
This form cab ne used for job applicants to submit any expenses associated with the interviewing process, which are normally pre-agreed. Download
GBR01F15 – Form of Consent for a Job Applicant to Consent to a Medical Report (Great Britain)
superAdmin2022-10-06T12:39:45+00:00Categories: All jurisdictions, NI/GB region|Tags: Recruitment and Selection|
This form is used to send to an employee to seek their consent to obtain a medical report. An employer is unable to access medical information without the individual's consent. Download
NIR02L19 – Letter of reminder to an employee of offer of alternative employment
superAdmin2022-10-06T12:41:03+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This is a letter of reminder to an employee who has not responded to an offer of suitable alternative employment. Download
NIR01L28 – Letter to Union or Employee Representatives outlining that a collective redundancy consultation will take place
superAdmin2022-10-06T12:41:09+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter informs a Trade Union Representative or Employee Representative that a collective redundancy consultation will take place and the process that will be followed. Download
NIR04L01 – Letter of Acceptance of Resignation
superAdmin2022-10-06T12:41:16+00:00Categories: All jurisdictions, NI/GB region|Tags: Resignation|
This letter can be sent to an employee who has resigned and accepting the employee's resignation. Download
NIR04L04 – Letter to an employee who has reconsidered their resignation now accepting their resignation
superAdmin2024-09-12T13:34:23+00:00Categories: All jurisdictions, NI/GB region|Tags: Resignation|
This letter can be sent as a follow up to an employee who has been given the opportunity to reconsider their resignation but has decided to continue with their resignation. This letter outlines that the organisation will now accept the resignation. Download
NIR04L05 – Letter to employee who has resigned outlining that they will be paid in lieu of notice
superAdmin2024-09-12T13:35:36+00:00Categories: All jurisdictions, NI/GB region|Tags: Resignation|
This letter can be sent in response to an employee's resignation outlining that the employee will not be required to work their notice and will instead be paid in lieu. It is important that the employee's contract has a PILON clause permitting the employer to enforce this. Download
NIR04L07 – Letter to an employee who has resigned asking them to recover training costs
superAdmin2024-09-12T13:37:37+00:00Categories: All jurisdictions, NI/GB region|Tags: Resignation|
This letter can be sent to an employee who has resigned seeking to recoup training costs from the employee. This letter outlines the terms under which the employer is seeking to recover the training costs. Download
NIS07L13 – Letter of concern for an employee who is persistently absent for short term spells
superAdmin2022-10-06T12:41:40+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This is a letter of concern for an employee who continues to have spells of short term absence and there has been no improvement. The employee would normally not have any underlying medical condition or extenuating circumstances. The letter outlines a timeframe whereby the attendance of the employee will be monitored. It also references potential disciplinary proceedings if improvements in attendance are not forthcoming. Download
NIS07L20 – Letter following a short term absence review meeting outlining what has been agreed
superAdmin2022-10-06T12:41:47+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter should be sent by the employer following a meeting to discuss short-term absence. It confirms what was discussed, what the sickness policy states and what was agreed regarding improvements and the monitoring of the employee's sickness record. Download
NIS07L33 – Letter to employee informing them of holiday accrual and how it is taken after or during sick leave
superAdmin2022-10-06T12:41:53+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter informs an employee of what annual leave accrual they have after a period of sick leave. The letter outlines the option of the employee submitting a holiday request for their desired dates of holidays, asking the employee to take leave on specific dates or permitting the carry over of holidays to the following holiday year. Download
NIS07S01 – Script for a meeting with an employee who has had persistent short-term absenteeism
superAdmin2022-10-06T12:41:58+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This script will assist employers with a guide on how to structure a meeting where there are concerns over an employee's persistent short term absenteeism. Download
NIS07S02 – Script for a meeting with an employee is absent long-term
superAdmin2022-10-06T12:42:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This script outlines the structure of a formal capability meeting that has been a arranged as a result of long-term absence. It will inform employers on the key questions to ask an employee as well as the formal entitlements that an employee has in the case of a formal meeting. Download
NIS07S04 – Script for an absence meeting with an employee who has cited work-related stress as the reason for absence
superAdmin2022-10-06T12:42:11+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This script will give an employer a guide on how to structure a meeting where an employer is absent as a result of work-related stress. It will inform employers on the key questions to ask such as what can be done by the employer to alleviate the stress. Download
NIS07F03 – Access to medical reports form Northern Ireland
superAdmin2022-10-06T12:42:17+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
An employer must provide this form to the employee for completion in the case where they are obtaining consent from the employee to access a medical report, or medical records. It outlines the employee's rights regarding this process. An employee must give consent to an employer in the case they wish to access a medical report. Download
GBS07F04 – Access to medical reports form Great Britain
superAdmin2022-10-06T12:43:20+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
An employer must provide this form to the employee for completion in the case where they are obtaining consent from the employee to access a medical report, or medical records. It outlines the employee's rights regarding this process. An employee must give consent to an employer in the case they wish to access a medical report. Download
NIT02L01 – Letter to employee outlining the right to take time off for dependants due to COVID
superAdmin2022-10-06T12:43:40+00:00Categories: All jurisdictions, NI/GB region|Tags: Time off for Dependents|
This letter outlines that employees may use time off for dependants leave during COVID and normal procedures will apply. Download
NIP03F01 – Form for an employee to signify their acceptance of a deduction from wages
superAdmin2022-10-06T12:43:46+00:00Categories: All jurisdictions, NI/GB region|Tags: Commission and Reward, Pay|
This form should be completed by an employee to signify their consent to a deduction from their wages. A deduction can be made with an employee's agreement and therefore it is important to have consent on file prior to a deduction being made. Download
NIP03F02 – Salary Sacrifice Deduction Form
superAdmin2022-10-06T12:43:53+00:00Categories: All jurisdictions, NI/GB region|Tags: Commission and Reward, Pay|
This form should be completed when an employee has requested a salary sacrifice and this has been agreed by the employer. Download
NIP04L01 – Letter for staff already in a pension
superAdmin2022-10-06T12:44:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Pensions|
This letter outlines to an employee the criteria set out in the Pensions Act pertaining to auto-enrolment in a pension. This letter confirms to the employee that since they are already registered for a pension, this change does not apply to them Download
NIP04L03 – Letter for staff information NOT ALREADY IN PENSION BUT ELIGIBLE
superAdmin2022-10-06T12:44:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Pensions|
This letter should be issued to an employee who is being auto enrolled into the organisations pension scheme. This letter provides the employee with details of what this means for them Download
NIP04L04 – Letter for staff information NOT ELIGIBLE FOR AUTO ENROLMENT BUT CAN IF THEY WISH
superAdmin2022-10-06T12:44:10+00:00Categories: All jurisdictions, NI/GB region|Tags: Pensions|
This letter should be issued to an employee to inform them that they are not eligible to be auto enrolled into the organisations pension scheme. The letter should inform the employee that they are welcome to request to join the pension scheme Download
NIP04L05 – Letter for staff information NOT ENTITLED For Auto Enrolment
superAdmin2022-10-06T12:44:16+00:00Categories: All jurisdictions, NI/GB region|Tags: Pensions|
This letter should be issued to an employee to inform them that they are not entitled to be auto enrolled into the organisations pension scheme. The letter should inform the employee that they are welcome to request to join the pension scheme Download
NIP04L06 – Postponement Letter for Employees regarding Auto Enrolment
superAdmin2022-10-06T12:44:24+00:00Categories: All jurisdictions, NI/GB region|Tags: Pensions|
This letter explains the details around the organisations auto enrolment pension scheme to employees, including eligibility criteria. Download
NIP05F05 – Training Needs Analysis for use at Appraisal
superAdmin2022-10-06T12:44:29+00:00Categories: All jurisdictions, NI/GB region|Tags: Performance Appraisal|
This form can be used following an appraisal whereby training issues were identified at the appraisal. This form can be completed to agree the training needs and when and who will provide the training. Download
NIP05F06 – Training Record Form for use at Appraisal
superAdmin2022-10-06T12:44:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Performance Appraisal|
This form can be completed to record training agreed at the annual appraisal. Download
NIP06F07 – Personal Development Plan
superAdmin2022-10-06T12:44:48+00:00Categories: All jurisdictions, NI/GB region|Tags: Performance Appraisal|
This performance improvement plan can be used to assist an employee reach the required standard to perform their job. This form outlines the performance issues, the action to be taken to improve and a deadline for completion. The line manager should meet with the employee regularly whilst the performance improvement plan is in place. Download
NIP06F01 – Performance Management Audit
superAdmin2022-10-06T12:45:28+00:00Categories: All jurisdictions, NI/GB region|Tags: Performance Management|
This audit forms assists employers in analysing what gaps they have in their performance management systems and techniques and helps to devise an effective action plan. Download
NIP06F02 – Performance Management Action Plan
superAdmin2024-10-28T17:52:40+00:00Categories: All jurisdictions, NI/GB region|Tags: Performance Management|
This performance improvement plan should be used where an employee is underperforming as it documents what improvements are required and the specific timeframes. Download
NIP06L02 – Letter confirming what has been agreed at a performance review meeting
superAdmin2024-10-28T17:53:56+00:00Categories: All jurisdictions, NI/GB region|Tags: Performance Management|
This letter confirms what has been agreed at a performance review meeting including what improvements are required, any training needed and the timeframes. It also outlines the date of the next review meeting. Download
NIP06L03 – Letter of Invitation to an Informal Performance Review Meeting to discuss concerns
superAdmin2022-10-06T12:48:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Performance Management|
This is an informal invitation to a performance review meeting to discuss concerns regarding performance. Download
NIP06L04 – Letter rescheduling an informal performance review meeting to discuss concerns
superAdmin2022-10-06T12:48:06+00:00Categories: All jurisdictions, NI/GB region|Tags: Performance Management|
This is letter to reschedule an informal invitation to a performance review meeting to discuss concerns regarding performance. Download
NIP06L05 – Letter of invitation to a formal capability hearing following an informal performance management process with no improvement
superAdmin2022-10-06T12:48:46+00:00Categories: All jurisdictions, NI/GB region|Tags: Performance Management|
This is a letter of invitation to a formal capability hearing following an informal performance management process with no improvement. Download
NIP09P01 – Parental Bereavement Leave Policy
superAdmin2022-10-06T12:48:51+00:00Categories: All jurisdictions, NI/GB region|Tags: Parental Bereavement Leave|
The purpose of this policy is to outline an employee's entitlement to parental bereavement leave; including eligibility, notification requirements and evidence required. Download
NIP09L01 – A letter confirming an employee’s parental bereavement leave with statutory pay
superAdmin2022-10-06T12:48:56+00:00Categories: All jurisdictions, NI/GB region|Tags: Parental Bereavement Leave|
This letter explains an employee's entitlement to parental bereavement leave and pay. Download
NIP09L02 – A letter confirming an employee’s parental bereavement leave with no statutory pay
superAdmin2022-10-06T12:50:06+00:00Categories: All jurisdictions, NI/GB region|Tags: Parental Bereavement Leave|
This letter explains an employee's entitlement to parental bereavement leave without pay and the reasons as to why the employee is not entitlement to statutory pay. Download
NIP09L03 – A letter confirming that an employee is not eligible for parental bereavement leave with options of normal bereavement leave
superAdmin2022-10-06T12:50:14+00:00Categories: All jurisdictions, NI/GB region|Tags: Parental Bereavement Leave|
This letter confirms that an employee is not entitlement to parental bereavement leave but can avail of normal bereavement leave. Download
NIF02C01 – Fixed term contract clause
superAdmin2022-10-06T12:50:24+00:00Categories: All jurisdictions, NI/GB region|Tags: Fixed-Term Employees|
This contract clause should be included in the contract of an incoming fixed term employee, outlining terms of employment as well as the reason they are being brought in for a fixed term (e.g. covering leave, or seasonal work) Download
NIF03P01 – Flexible Working Policy
superAdmin2022-10-06T12:50:40+00:00Categories: All jurisdictions, NI/GB region|Tags: Flexible Working|
This policy outlines the organisations stance on flexible working. This policy includes information on eligibility, how to apply for flexible working, and an outline of the application process. Download
NIG02L15 – Letter acknowledging a grievance appeal
superAdmin2022-10-06T12:50:46+00:00Categories: All jurisdictions, NI/GB region|Tags: Grievance|
This letter should be sent to an employee who has appealed against the outcome of their grievance, informing them that their appeal has been acknowledged and will commence in due course. Download
NIH02P01 – Homeworking policy
superAdmin2022-10-06T12:50:53+00:00Categories: All jurisdictions, NI/GB region|Tags: Homeworking|
This policy outlines the organisations procedure on home working. The policy covers requests to work from home, pay, hours of work, attending the work place, equipment and materials and security. Download
NIH02F01 – Home Workstation Risk Assessment
superAdmin2022-10-06T12:50:59+00:00Categories: All jurisdictions, NI/GB region|Tags: Homeworking|
This form can be used to risk assess a home working workstation. This form should be reviewed by a competent assessor. Download
NII01F01 – Staff induction programme form
superAdmin2022-10-06T12:51:13+00:00Categories: All jurisdictions, NI/GB region|Tags: Induction|
This form can be used to develop an induction programme for a new recruit. This form will provide clarity to the new recruit on what they will be inducted on, when they will be inducted and who will provide the training. Download
NIM01P04 – Maternity Leave Cover Policy
superAdmin2022-10-06T12:51:18+00:00Categories: All jurisdictions, NI/GB region|Tags: Maternity and Pregnancy|
This policy outlines the employers approach to securing maternity cover. Details regarding handovers, training and keeping in touch days are included in the policy. Download
NIM01L16 – Letter of invitation to a meeting to discuss a request for reduced/different hours upon return to work from maternity leave
superAdmin2024-10-25T13:52:11+00:00Categories: All jurisdictions, NI/GB region|Tags: Maternity and Pregnancy|
This letter can be sent to an employee who has requested a change to their working hours/days of work upon return from maternity leave. This letter invites an employee to a meeting to discuss the request. An employer must give consideration to all requests for flexible working. If the employer is unable to grant the request they must have a justifiable reason for this. Download
NIM01L27 – Letter accepting a request for early return from maternity leave
superAdmin2022-10-06T12:51:34+00:00Categories: All jurisdictions, NI/GB region|Tags: Maternity and Pregnancy|
This letter can be sent to an employee who has requested to return to work early from maternity leave. This letter accepts the employee's request to return early. Download
NIM02H01 – How to prepare for mediation
superAdmin2022-10-06T12:51:39+00:00Categories: All jurisdictions, NI/GB region|Tags: Mediation|
This guide provides information on the mediation process and includes information on the role of the mediator, the role of the participants, the objectives of the session and confidentiality. Download
NIP01F01 – Form for an employee to request Parental Leave
superAdmin2022-10-06T12:51:44+00:00Categories: All jurisdictions, NI/GB region|Tags: Parental Leave|
This form can be used to request parental leave and requests key information such as dates and duration of the parental leave request. Download
NIP01F02 – Form to show the balance of parental leave
superAdmin2022-10-06T12:51:51+00:00Categories: All jurisdictions, NI/GB region|Tags: Parental Leave|
This form can record the balance left on an employee's parental leave record. Download
NIP01L01 – Letter informing an employee that they are not eligible for parental leave
superAdmin2022-10-06T12:51:56+00:00Categories: All jurisdictions, NI/GB region|Tags: Parental Leave|
This letter outlines the reasons why an employee may not be eligible for statutory parental leave and informs them that parental leave is not approved. Download
NIP01L02 – Letter authorising the employee’s request of parental leave
superAdmin2022-10-06T12:51:58+00:00Categories: All jurisdictions, NI/GB region|Tags: Parental Leave|
This letter authorises parental leave and outlines the agreed arrangements such as the start and end date of parental leave, and that it is unpaid time off. Download
NIP01L03 – Letter to an employee postponing a period of parental leave
superAdmin2022-10-06T12:52:06+00:00Categories: All jurisdictions, NI/GB region|Tags: Parental Leave|
This letter confirms that parental leave will be postponed and outlines the reasons for the postponement. Statutory parental leave can be postponed for up to 6 months after the original date which the employee requested the leave. Download
NIP01P01 – Parental leave policy
superAdmin2022-10-06T12:52:16+00:00Categories: All jurisdictions, NI/GB region|Tags: Parental Leave|
The purpose of this policy is to outline the organisations position regarding the taking of parental leave; including eligibility, notification requirements and evidence required. Parental leave is available for both natural and adoptive parents, and is unpaid. Download
NIP02P01 – Paternity leave policy
superAdmin2022-10-06T12:52:47+00:00Categories: All jurisdictions, NI/GB region|Tags: Paternity Leave|
This policy outlines the employer's procedure for expectant fathers in relation to paternity leave; including the procedure relating to eligibility, notification and entitlements during such leave. Download
NIP02F01 – Form requesting paternity leave in respect of an adoption
superAdmin2022-10-06T12:52:53+00:00Categories: All jurisdictions, NI/GB region|Tags: Paternity Leave|
This form can be used to request paternity leave in the case of adoption. Download
NIP02F02 – Form requesting paternity leave in respect of a childbirth
superAdmin2022-10-06T12:53:56+00:00Categories: All jurisdictions, NI/GB region|Tags: Paternity Leave|
This form can be used to request paternity leave in the case of childbirth. Download
NIP02L08 – Letter offering contractual paternity pay to an employee who is not entitled to statutory paternity pay
superAdmin2022-10-06T12:54:01+00:00Categories: All jurisdictions, NI/GB region|Tags: Paternity Leave|
This letter informs an employee that they are not entitled to statutory paternity pay but they are entitled to contractual paternity pay. Download
NID05L10 – Letter re-scheduling a disciplinary hearing
superAdmin2022-10-06T12:54:07+00:00Categories: All jurisdictions, NI/GB region|Tags: Disciplinary|
This letter is responding to an employee's request to reschedule a disciplinary hearing. This letter has 2 options either granting or declining the request. Download
NID05L11 – Letter for employee who has not attended a scheduled disciplinary hearing
superAdmin2022-10-06T12:54:13+00:00Categories: All jurisdictions, NI/GB region|Tags: Disciplinary|
This letter should be sent to an employee who has failed to attend a disciplinary hearing. This letter provides options depending on the reasons for the employee's failure to attend. Download
NID05L12 – Letter to Employee’s doctor to confirm if employee is fit to attend formal disciplinary hearing
superAdmin2022-10-06T12:54:20+00:00Categories: All jurisdictions, NI/GB region|Tags: Disciplinary|
This letter should be sent to the GP of an employee who has been invited to attend a disciplinary hearing, but has submitted evidence of incapacity. This letter asks the GP for their opinion on whether the employee is well enough to attend a disciplinary hearing. Download
NID05L13 – Letter to an absent employee to postpone a disciplinary hearing
superAdmin2022-10-06T12:54:25+00:00Categories: All jurisdictions, NI/GB region|Tags: Disciplinary|
This letter should be sent to an employee who has been deemed unfit for work before they were due to attend a disciplinary hearing. The letter seeks permission to obtain a medical report from the employees GP, and asks the employee to contact the employer when they are ready to return. Download
NID05L14 – Letter confirming no action after a disciplinary hearing
superAdmin2022-10-06T12:54:30+00:00Categories: All jurisdictions, NI/GB region|Tags: Disciplinary|
This letter should be issued to an employee who has been subject of a disciplinary hearing informing them that no disciplinary action is being taken against them. Download
NID05L21 – Letter of outcome of disciplinary hearing for employee who failed to attend hearing
superAdmin2022-10-06T12:54:34+00:00Categories: All jurisdictions, NI/GB region|Tags: Disciplinary|
This letter should be issued to an employee who has been subject of a disciplinary investigation, but did not attend their hearing, informing them of the outcome of the disciplinary process. Download
NIE04L01 – Letter asking an job applicant or employee to provide evidence of their right to work in Great Britain/Northern Ireland
superAdmin2022-10-06T12:54:39+00:00Categories: All jurisdictions, NI/GB region|Tags: Employing Foreign Nationals|
This letter should be sent to a foreign national who has applied to become an employee at the organisation, in order to establish whether they have a right to work in Northern Ireland. Download
NIE05P02 – Equal Pay Policy (Northern Ireland)
superAdmin2022-10-06T12:54:43+00:00Categories: All jurisdictions, NI/GB region|Tags: Equal Opportunities|
This policy outlines to employees the organisations commitment to providing equal opportunities to staff, including that equal work receives equal pay. Download
GBE05P04 – Equal Opportunities Policy (Great Britain)
superAdmin2024-10-25T12:54:56+00:00Categories: All jurisdictions, NI/GB region|Tags: Equal Opportunities|
This policy is to used to outline the organisations commitment to ensuring equal opportunities amongst the workforce and indeed when appointing new employees during the recruitment and selection process. Download
GBE05F02 – Equal Opportunities Form (Great Britain)
superAdmin2024-10-25T12:56:08+00:00Categories: All jurisdictions, NI/GB region|Tags: Equal Opportunities|
This form should be issued to all employees. It is a brief questionnaire relating to employees gender/sexual orientation/race etc. This form is used to collect this data about employees and applicants, so that discrimination (intentional or inadvertent) can be eliminated when managing the employee. Download
GBE05P05 – Equal Pay Policy (Great Britain)
superAdmin2024-10-25T12:56:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Equal Opportunities|
This policy outlines to employees the organisations commitment to providing equal opportunities to staff, including that equal work receives equal pay.Download
GBE05P06 – Equal Opportunities statement for job advertisement (Great Britain)
superAdmin2024-10-25T12:57:47+00:00Categories: All jurisdictions, NI/GB region|Tags: Equal Opportunities|
This policy should be included in job advertisements to reiterate that the organisation is an equal opportunities employer and is committed to eliminating discrimination in their workplace as well as their recruitment process. Download
NIE06P01 – Expenses Policy
superAdmin2022-10-06T12:59:01+00:00Categories: All jurisdictions, NI/GB region|Tags: Expenses|
This policy outlines to employees a range of expenses that the organisation are willing to cover when travelling for work related purposes. Download
NIE06C01 – Expenses Contract Clause
superAdmin2022-10-06T12:59:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Expenses|
This contract clause can be included an employees contract to stipulate how frequently they will be reimbursed for business expenses. Download
NIE06F01 – Form for a job applicant to claim expenses for a job interview
superAdmin2022-10-06T12:59:10+00:00Categories: All jurisdictions, NI/GB region|Tags: Expenses|
This form should be given to any job applicant who has submitted a request to claim back expenses related to them attending a job interview, e.g. bus fare. Download
NIE06F02 – Employee Expenses Form
superAdmin2022-10-06T12:59:14+00:00Categories: All jurisdictions, NI/GB region|Tags: Expenses|
This form should be given to any employee who wishes to submit a claim to be reimbursed for business related expenses. Download
NIE06P02 – Policy on relocation expenses
superAdmin2022-10-06T13:01:40+00:00Categories: All jurisdictions, NI/GB region|Tags: Expenses|
This policy outlines to the employee the organisations policy on expenses involved in requesting an employee to relocate for work. Costs include selling existing accommodation and redecorating new accommodation. Download
NIE06C02 – Contract clause on reclaiming relocation expenses should they leave
superAdmin2022-10-06T13:01:48+00:00Categories: All jurisdictions, NI/GB region|Tags: Expenses|
This contract clause can be included in an employees contract, outlining the company's procedure for dealing with the reclaiming of relocation expenses. Download
NIE06P03 – Employee Loans Policy
superAdmin2022-10-06T13:04:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Expenses|
This policy outlines the organisations policy towards loaning fund to employees, including repayment plans and a provision for repayment if employment is terminated. Download
NIF02P01 – Fixed Term Working Oolicy
superAdmin2024-10-25T12:59:41+00:00Categories: All jurisdictions, NI/GB region|Tags: Fixed-Term Employees|
This policy outlines the organisations approach to fixed term employment, and outlines the terms under which fixed term employees will work. Download
NID01P03 – Employee Privacy Notice
superAdmin2022-10-06T13:04:15+00:00Categories: All jurisdictions, NI/GB region|Tags: Data protection|
This privacy notice should be given to all employees. It outlines how the organisation collects and processes personal data relating to its employees to manage the employment relationship. Download
NID01P04 – Recruitment Privacy Notice
superAdmin2022-10-06T13:04:23+00:00Categories: All jurisdictions, NI/GB region|Tags: Data protection|
This privacy notice should be available to all job candidates. This policy outlines how the organisation will collect and process an applicants data in line with GDPR and Data Protection Act 2018. Download
NID01F05 – Form for consent to use employee’s photo
superAdmin2022-10-06T13:04:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Data protection|
This form seeks consent from an employee for an employer to obtain their photo. This form outlines the reason for the request and how the employer will process the photo. Download
NID01F06 – Consent form for employees where the employer requests to obtain a medical report
superAdmin2022-10-06T13:04:39+00:00Categories: All jurisdictions, NI/GB region|Tags: Data protection|
This form seeks consent from an employee for the employer to contact the employee's GP or an independent medical professional for the purposes of obtaining a medical report on the employee. Download
NID01F07 – Consent Form for Existing Employees
superAdmin2022-10-06T13:04:44+00:00Categories: All jurisdictions, NI/GB region|Tags: Data protection|
This form seeks consent of existing employees for the employer to process data in relation to the employee. This form should only be completed when consent can be relied upon and there is no other legitimate basis under GDPR that the employer has for processing the employee's information. Download
NID01F08 – Consent Form for new Employees
superAdmin2022-10-06T13:05:19+00:00Categories: All jurisdictions, NI/GB region|Tags: Data protection|
This form seeks consent of new employees for the employer to process data in relation to the employee. This form should only be completed when consent can be relied upon and there is no other legitimate basis under GDPR that the employer has for processing the employee's information. Download
NID01F09 – Consent form for former employees
superAdmin2022-10-06T13:05:25+00:00Categories: All jurisdictions, NI/GB region|Tags: Data protection|
This form seeks consent of former employees for the employer to process data in relation to the employee. This form should only be completed when consent can be relied upon and there is no other legitimate basis under GDPR that the employer has for processing the employee's information. Download
NID01F10 – Consent form for job applicants (unsuccessful)
superAdmin2022-10-06T13:05:30+00:00Categories: All jurisdictions, NI/GB region|Tags: Data protection|
This form can be used to request consent of a job applicant to continue to hold their personal information on file. This form should only be used when the employer has no other legitimate reason for processing the information. For example an employer will have a legal basis to process an unsuccessful job applicants details for 6 months (or a year in NI) in order to be able to defend any future claims from an unsuccessful applicant. If the employer wishes to process their information after this period of time they will need to seek consent. Download
NID01L14 – Letter seeking identification further to a Subject Access Request
superAdmin2022-10-06T13:05:39+00:00Categories: All jurisdictions, NI/GB region|Tags: Data protection|
This letter can be sent to an individual who has completed a SARS requesting the individual to provide identification. Download
NID03L01 – Letter to employee confirming deductions to be made from their pay
superAdmin2022-10-06T13:05:45+00:00Categories: All jurisdictions, NI/GB region|Tags: Deductions|
This letter can be sent to an employee whereby there is an agreement made that the employer will make a deduction from the employee's wages. Download
NID04L05 – Letter of suspension for the alleged perpetrator pending an investigation into bullying or harassment
superAdmin2022-10-06T13:05:50+00:00Categories: All jurisdictions, NI/GB region|Tags: Dignity at Work|
This letter should be sent to an alleged perpetrator if the allegations against them are sufficiently serious to warrant suspension. This letter outlines the terms of the employee's suspension. Download
NID04L06 – Letter to an employee who has retracted their bullying or harassment claim
superAdmin2022-10-06T13:05:56+00:00Categories: All jurisdictions, NI/GB region|Tags: Dignity at Work|
This letter should be sent to an employee who has raised a claim and then subsequently retracted the claim. Download
NID04L07 – Letter of outcome upholding a bullying or harassment complaint
superAdmin2022-10-06T13:06:02+00:00Categories: All jurisdictions, NI/GB region|Tags: Dignity at Work|
This letter should be sent to the employee who has raised a claim of bullying and harassment after the claim has been fully investigated. This letter will outline if the claim has been upheld or not upheld and the reasons why. The letter also outlines the next steps. Download
NID04L08 – Letter of outcome stating there is not enough evidence to uphold a bullying or harassment complaint
superAdmin2022-10-06T13:06:07+00:00Categories: All jurisdictions, NI/GB region|Tags: Dignity at Work|
This letter of outcome outlines that there was insufficient evidence to uphold the employee's allegations. The letter outlines the reasons for this outcome and the evidence that was obtained. Download
NID05L02 – Invitation to Investigatory Meeting
superAdmin2022-10-06T13:06:11+00:00Categories: All jurisdictions, NI/GB region|Tags: Disciplinary|
This letter can be used to invite an employee suspected of misconduct to an investigation meeting. Download
NID05L03 – Invitation to second Investigatory Meeting
superAdmin2022-10-06T13:06:17+00:00Categories: All jurisdictions, NI/GB region|Tags: Disciplinary|
This letter can be used to invite an employee to a second investigation meeting to discuss the allegations further if necessary. Download
NID05L04 – Invitation to a witness to provide a statement
superAdmin2022-10-06T13:06:22+00:00Categories: All jurisdictions, NI/GB region|Tags: Disciplinary|
This letter can be sent to an employee noted as a witness in a workplace disciplinary investigation. Download
NID05L05 – Letter of Concern as a result of an investigatory process
superAdmin2022-10-06T13:06:28+00:00Categories: All jurisdictions, NI/GB region|Tags: Disciplinary|
This letter outlines that no formal disciplinary process will take place following investigation however, the manager will issue the employee with a note of concern. This is not a formal sanction but is a note to the employee that the manager believes there was wrongdoing or misconduct but has decided not to proceed on this occasion with formal disciplinary action. Download
NID05L06 – Letter of Suspension pending an investigation
superAdmin2022-10-06T13:07:35+00:00Categories: All jurisdictions, NI/GB region|Tags: Disciplinary|
This letter should be issued to an employee suspected of a misconduct of a such a serious nature (suspected gross misconduct cases) that it warrants suspension pending an investigation. The decision to suspend should be timely but should not be taken lightly. Suspension is paid. Suspension can also occur if the person leading the investigation feels the alleged perpetrator may influence/intimidate witnesses or any claimant. Download
NID05L07 – Letter of suspension pending an investigation with a date for an investigatory meeting
superAdmin2022-10-06T13:07:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Disciplinary|
This letter of suspension includes a date for an investigation meeting. This letter should be issued to an employee suspected of a misconduct of a such a serious nature (suspected gross misconduct cases) that it warrants suspension pending an investigation. The decision to suspend should be timely but should not be taken lightly. Suspension is paid. Suspension can also occur if the person leading the investigation feels the alleged perpetrator may influence/intimidate witnesses or any claimant. Download
GBC03L04 – Letter initiating a settlement agreement (without prejudice) (GB)
superAdmin2022-10-06T13:07:57+00:00Categories: All jurisdictions, NI/GB region|Tags: Compromise Agreements|
This letter should be sent to an employee with an outstanding issue (e.g. grievance/disciplinary process) which has left irreconcilable differences between the employee and the employer. This letter is to establish the willingness of the employee to engage in a compromise agreement. Download
GBC03L05 – Letter confirming that employee has been given independent advice before entering into an agreement (GB)
superAdmin2022-10-06T13:08:46+00:00Categories: All jurisdictions, NI/GB region|Tags: Compromise Agreements|
This letter should be sent to an employee as part of a compromise agreement, in order to confirm with the employee that they have received independent legal advice. Download
GBC03F04 – Solicitor’s Agreement/Certificate (GB)
superAdmin2022-10-06T13:08:53+00:00Categories: All jurisdictions, NI/GB region|Tags: Compromise Agreements|
This form should be sent to the legal representative of the employee, and should be signed by the legal representative to confirm that the employee has received independent legal advice. Download
GBC03L06 – Cover letter to go with settlement agreement (GB)
superAdmin2022-10-06T13:08:58+00:00Categories: All jurisdictions, NI/GB region|Tags: Compromise Agreements|
This letter should be issued to an employee who is being offered a compromise agreement, to seek confirmation that they have sought and received independent legal advice on the compromise agreement. Download
GBC03H02 – A How To Guide on settlement Agreements (GB)
superAdmin2022-10-06T13:09:04+00:00Categories: All jurisdictions, NI/GB region|Tags: Compromise Agreements|
This guide provides all the information required for an employer before initiating a compromise agreement with one of their employees. Download
GBC03S02 – Template script on how to conduct an initial meeting to initiate a without prejudice process/settlement agreement (GB)
superAdmin2022-10-06T13:09:08+00:00Categories: All jurisdictions, NI/GB region|Tags: Compromise Agreements|
This script provides employers with a guide on how to conduct an initial meeting to discuss a proposed compromise agreement. Download
NIC04C02 – NI Fixed-Term Contract of Employment
superAdmin2022-10-06T13:09:14+00:00Categories: All jurisdictions, NI/GB region|Tags: Contracts of Employment|
This contract provides a standard contract for an employee in NI who is employed for a fixed period. This contract includes the mandatory wording required to make a fixed term contract legally enforceable in Northern Ireland. Download
NIC04C03 – NI Annualised Hours Contract of Employment
superAdmin2022-10-06T13:09:19+00:00Categories: All jurisdictions, NI/GB region|Tags: Contracts of Employment|
This contract provides a standard contract for an employee in NI who will work under an annualised hours arrangement. This contract includes the mandatory wording required to make an annualised hours contract legally enforceable in Northern Ireland Download
NIC04C04 – NI Zero-Hours Contract of Employment
superAdmin2022-10-06T13:09:24+00:00Categories: All jurisdictions, NI/GB region|Tags: Contracts of Employment|
This contract provides a standard contract for an employee who will work under a zero-hours arrangement. This contract includes the mandatory wording required to make a zero-hours contract legally enforceable in Northern Ireland. Download
NIC04C05 – NI Job Sharers Contract of Employment
superAdmin2022-10-06T13:09:30+00:00Categories: All jurisdictions, NI/GB region|Tags: Contracts of Employment|
This contract provides a standard contract for an employee in NI who will work under a job-sharing arrangement. This contract includes the mandatory wording required to make a job-sharers contract legally enforceable in Northern Ireland. Download
NIC04C06 – NI Contract of Employment for Senior Employees
superAdmin2022-10-06T13:09:38+00:00Categories: All jurisdictions, NI/GB region|Tags: Contracts of Employment|
This contract provides a standard contract for a senior employee in NI. This contract includes all the mandatory clauses that are required in a statement of main terms and conditions of employment. Download
NIC04L01 – Letter to accompany a contract of employment for existing staff
superAdmin2022-10-06T13:09:47+00:00Categories: All jurisdictions, NI/GB region|Tags: Contracts of Employment|
This letter can be issued to any existing employee who has not received a copy of their terms and conditions of employment. Download
NIC04L04 – Letter to accompany a contract of employment for new staff
superAdmin2022-10-06T13:09:54+00:00Categories: All jurisdictions, NI/GB region|Tags: Contracts of Employment|
This letter can be issued to all new employees with a copy of their terms and conditions of employment. Download
GBC04C08 – GB Permanent Contract of Employment
superAdmin2022-10-06T13:10:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Contracts of Employment|
This contract provides a standard contract for permanent employees in Great Britain. This contract includes all the mandatory clauses that are required in a statement of main terms and conditions of employment. Download
GBC04C09 – GB Fixed-Term Contract of Employment
superAdmin2022-10-06T13:10:10+00:00Categories: All jurisdictions, NI/GB region|Tags: Contracts of Employment|
This contract provides a standard contract for an employee in Great Britain who is employed for a fixed period. This contract includes the mandatory wording required to make a fixed term contract legally enforceable in Great Britain. Download
GBC04C10 – GB Annualised Hours Contract of Employment
superAdmin2022-10-06T13:10:16+00:00Categories: All jurisdictions, NI/GB region|Tags: Contracts of Employment|
This contract provides a standard contract for an employee in Great Britain who will work under an annualised hours arrangement. This contract includes the mandatory wording required to make an annualised hours contract legally enforceable in Great Britain Download
GBC04C11 – GB Zero-Hours Contract of Employment
superAdmin2022-10-06T13:10:25+00:00Categories: All jurisdictions, NI/GB region|Tags: Contracts of Employment|
This contract provides a standard contract for an employee who will work under a zero-hours arrangement. This contract includes the mandatory wording required to make a zero-hours contract legally enforceable in Great Britain. Download
GBC04C12 – GB Job Sharers Contract of Employment
superAdmin2022-10-06T13:12:20+00:00Categories: All jurisdictions, NI/GB region|Tags: Contracts of Employment|
This contract provides a standard contract for an employee in Great Britain who will work under a job-sharing arrangement. This contract includes the mandatory wording required to make a job-sharers contract legally enforceable in Great Britain. Download
GBC04C13 – GB Contract of Employment for Senior Employees
superAdmin2022-10-06T13:13:42+00:00Categories: All jurisdictions, NI/GB region|Tags: Contracts of Employment|
This contract provides a standard contract for a senior employee in Great Britain. This contract includes all the mandatory clauses that are required in a statement of main terms and conditions of employment. Download
GBC04C14 – GB Post Termination Restrictions
superAdmin2022-10-06T13:13:48+00:00Categories: All jurisdictions, NI/GB region|Tags: Contracts of Employment|
This can be given to employee's where post termination restrictions are applicable this is normally for employees in senior positions. These restrictions cover areas such as non compete and intellectual property. Download
IEP07LO2 – Letter confirming what has been agreed at a performance review meeting
superAdmin2022-10-06T13:13:57+00:00Categories: All jurisdictions, ROI region|Tags: Performance Management|
This letter confirms what has been agreed at a performance review meeting including what improvements are required, any training needed and the timeframes. It also outlines the date of the next review meeting. Download
IEIP07L03 – Letter of Invitation to an Informal Performance Review Meeting to discuss concerns
superAdmin2022-10-06T13:14:02+00:00Categories: All jurisdictions, ROI region|Tags: Performance Management|
This is an informal invitation to a performance review meeting to discuss concerns regarding performance. Download
IER02L19 – Letter of reminder to an employee of offer of alternative employment
superAdmin2022-10-06T13:14:07+00:00Categories: All jurisdictions, ROI region|Tags: Redundancy|
This is a letter of reminder to an employee who has not responded to an offer of suitable alternative employment. Download
IER02L28 – Letter to Union or Employee Representatives outlining that a collective redundancy consultation will take place
superAdmin2024-12-05T14:30:50+00:00Categories: All jurisdictions, ROI region|Tags: Redundancy|
This letter informs a Trade Union Representative or Employee Representative that a collective redundancy consultation will take place and the process that will be followed. Download
IES02P01 – Secondment policy
superAdmin2022-10-06T13:14:18+00:00Categories: All jurisdictions, ROI region|Tags: Secondment|
The purpose of this policy is to set out the arrangements for employees undertaking a long term or short-term secondment to another area within the organisation. Download
IES02L01 – Letter to employee confirming duration of secondment
superAdmin2022-10-06T13:14:25+00:00Categories: All jurisdictions, ROI region|Tags: Secondment|
This letter confirms the terms and conditions of the secondment including the duration of a secondment. Download
IES02L02 – Letter of invitation to meeting to discuss possible secondment
superAdmin2022-10-06T13:14:38+00:00Categories: All jurisdictions, ROI region|Tags: Secondment|
This letter invites an employee to a meeting to discuss a possible secondment. Download
IES02L03 – Secondment agreement
superAdmin2024-12-05T15:09:04+00:00Categories: All jurisdictions, ROI region|Tags: Secondment|
This agreement outlines the terms and conditions to be agreed regarding a secondment such as the start and end date, the job role, the salary, the location, reporting structures as well as other important conditions. Download
IEIS06L03 – Letter inviting an employee to a long term absence review meeting
superAdmin2022-10-06T13:14:54+00:00Categories: All jurisdictions, ROI region|Tags: Sick Leave and Sick Pay|
This letter is used to invite an employee who is on long-term absence into a meeting to discuss their absence and obtain further information on the situation. It is recommended that regular absence review meetings are held with employee who is on long-term absence. This letter should be sent and taiolred on each occasion of a long-term absence meeting. Download
IES06L09 – Letter arranging an occupational health appointment
superAdmin2022-10-06T13:14:59+00:00Categories: All jurisdictions, ROI region|Tags: Sick Leave and Sick Pay|
This letter is only used after the employer has obtained explicit consent from an employee to access a medical report. The letter is used to send to an occupational health provider to arrange an appointment for a medical assessment for the employee. Download
IET01C01 – Return of company property contract clause
superAdmin2024-12-05T15:26:12+00:00Categories: All jurisdictions, ROI region|Tags: Termination of Employment|
This clause should be included in the contract of employment of any employee who receives company property. Download
IET03F05 – Training Feedback form
superAdmin2022-10-06T13:15:17+00:00Categories: All jurisdictions, ROI region|Tags: Training and Development|
This form can be completed by employees who have received training. This form allows the employees to rate the training and therefore is an excellent tool for employers to rate the effectiveness of training. Download
IET04F02 – Form to nominate an employee as an employee representative for a TUPE Consultation
superAdmin2022-10-06T13:15:23+00:00Categories: All jurisdictions, ROI region|Tags: TUPE|
The purpose of this form is to nominate a candidate for election as an employee representative, to engage in consultation in relation to a transfer of undertakings. Following election, employee representatives will take part in the consultation process on your behalf. Download
IEU01L01 – Letter inviting employee to a meeting in order to discuss the prospect of unpaid leave
superAdmin2022-10-06T13:15:30+00:00Categories: All jurisdictions, ROI region|Tags: Unpaid Time Off|
This letter can be sent to an employee who has requested unpaid leave inviting the employee to a meeting to discuss the leave requirements. This letter covers the points that will be discussed in the meeting. Download
IEU01L02 – Letter to employee approving/rejecting request for unpaid leave
superAdmin2022-10-06T13:15:34+00:00Categories: All jurisdictions, ROI region|Tags: Unpaid Time Off|
This letter can be sent to any employee who has requested a period of unpaid leave. This letter has two options either granting or declining the request. Download
IEW01F02 – Form for an employee to report bribery
superAdmin2022-10-06T13:15:39+00:00Categories: All jurisdictions, ROI region|Tags: Whistleblowing|
This form should be completed by an employee who wishes to raise details of a potential bribery. The form outlines the information to be disclosed and the individuals involved. Download
IEW02L01 – Statement to employees prior to a work related social event
superAdmin2024-12-05T15:34:29+00:00Categories: All jurisdictions, ROI region|
This statement can be sent to all employees in advance of any work related social events. This statement outlines that the event is part of the workplace and the protocol for the event. Download
NIA01F02 – Form for an employee to request a change to the start date of adoption leave
superAdmin2022-10-06T13:15:50+00:00Categories: All jurisdictions, NI/GB region|Tags: Adoption Leave|
This form should be completed by an employee who wishes to change their adoptive leave start date. This form includes the revised dates and should be submitted at least 4 weeks before the original requested leave date. Download
NICO2P01 – Company Vehicle Policy
superAdmin2022-10-06T13:17:12+00:00Categories: All jurisdictions, NI/GB region|Tags: Company Vehicles|
This policy should be given to all employees who have been provided with a company vehicle. The policy covers acceptable usage, maintenance, security and fuel. Download
GBC03F03 – Settlement Agreement Template (GB)
superAdmin2022-10-06T13:17:22+00:00Categories: All jurisdictions, NI/GB region|Tags: Compromise Agreements|
This form should be used as a template when drafting a formal compromise agreement between the employer and the employee, outlining the terms under which both parties have agreed to terminate employment. Download
IEC03P01 – Company Vehicle Policy
superAdmin2024-11-15T15:28:01+00:00Categories: All jurisdictions, ROI region|Tags: Company Vehicles|
This is a detailed company policy outlining the terms for employees who are issued a company vehicle for work-related purposes. Key points include usage restrictions, maintenance and care, driving regulations, security and safety. Download
IED01P02 – Policy on processing special category personal data
superAdmin2022-10-06T13:17:33+00:00Categories: All jurisdictions, ROI region|Tags: Data protection|
This policy sets out the organisation's approach to processing special category personal data and criminal records data. It supplements the organisation's data protection policy. Download
IEE06C02 – Contract clause on reclaiming relocation expenses should they leave
superAdmin2024-11-22T15:14:39+00:00Categories: All jurisdictions, ROI region|Tags: Expenses|
This contract clause can be included in an employees contract, outlining the company's procedure for dealing with the reclaiming of relocation expenses. Download
IEF01L03 – Letter offering to extend a fixed-term contract
superAdmin2022-10-06T13:17:52+00:00Categories: All jurisdictions, ROI region|Tags: Fixed-Term Employees|
This letter should be issued to an employee who is employed with a fixed term contract, offering them an extension to this fixed term for whatever reason the organisation might wish to pursue such an extension. Download
IEF02L08 – Letter rejecting an appeal to flexible working request
superAdmin2022-10-06T13:17:58+00:00Categories: All jurisdictions, ROI region|Tags: Flexible Working|
This letter should be issued to an employee who has appealed against the decision not to approve their flexible working request. The purpose of this letter is to tell them that their appeal has been rejected. The letter should explain why their appeal has been rejected. Download
IEJ01P01 – Job Share Policy
superAdmin2022-10-06T13:18:06+00:00Categories: All jurisdictions, ROI region|Tags: Job Share|
The organisation may at its discretion, and if the circumstances permit this, approve a job share arrangement. This polciy outline the terms of the organisations job share policy Download
IEJ01H01 – Job Share Considerations
superAdmin2022-10-06T13:18:11+00:00Categories: All jurisdictions, ROI region|Tags: Job Share|
This guide provides clarity on factors to consider when setting up a job share arrangement. Download
IEJ02L01 – Letter approving time off for jury service
superAdmin2022-10-06T13:18:18+00:00Categories: All jurisdictions, ROI region|Tags: Jury Service|
This letter should be sent to an employee who has notified the employer of their requirement to complete jury service. This letter confirms to the employee that they will be granted time off for their jury service. Download
IEJ02L02 – Letter from employer supporting employees application to defer/be excused from jury service
superAdmin2022-10-06T13:19:12+00:00Categories: All jurisdictions, ROI region|Tags: Jury Service|
The purpose of this letter is to explain to the Jury Service that, due to certain factors, you believe that the employee should be excused/deferred from jury service at this time. Download
IEM01P02 – Ante Natal Care Policy
superAdmin2022-10-06T13:19:19+00:00Categories: All jurisdictions, ROI region|Tags: Maternity and Pregnancy|
This policy outlines the employees entitlements to take time off for ante-natal care. The policy also contains details about pay, and how absence due to ante-natal care is recorded separately to sickness absence. Download
IEM01P03 – Breast feeding policy
superAdmin2022-10-06T13:19:25+00:00Categories: All jurisdictions, ROI region|Tags: Maternity and Pregnancy|
This policy details the supports that the employer provides to pregnant employees/employees who have returned to work from maternity leave. Included in this policy are details of comfortable rest areas, facilities for breastfeeding and preparing bottled milk, as well as an area for changing their baby Download
IEM01P05 – Policy on Annual Leave during Maternity Leave
superAdmin2022-10-06T13:19:31+00:00Categories: All jurisdictions, ROI region|Tags: Maternity and Pregnancy|
This policy is designed to inform employees that their annual leave entitlements continue to accrue throughout maternity leave, and that annual leave cannot be taken during maternity leave. Download
IEM01L10 – Letter explaining the rights of an employee who suffered a miscarriage after 24 weeks of pregnancy
superAdmin2022-10-06T13:19:37+00:00Categories: All jurisdictions, ROI region|Tags: Maternity and Pregnancy|
This letter can be sent to a employee who has suffered a miscarriage after 24 weeks of pregnancy. This letter outlines the employee's entitlements. An employee who suffers a miscarriage after 24 weeks is entitled to maternity leave. Download
IEM01L21 – Letter accepting a request for early return from maternity leave
superAdmin2022-10-06T13:19:43+00:00Categories: All jurisdictions, ROI region|Tags: Maternity and Pregnancy|
This letter can be sent to an employee who has requested to return to work early from maternity leave. This letter accepts the employee's request to return early. Download
IEM01L30 – Letter informing an employee of breastfeeding arrangements
superAdmin2022-10-06T13:19:48+00:00Categories: All jurisdictions, ROI region|Tags: Maternity and Pregnancy|
This letter can be sent to a new mother who has notified the organisation that she will be breastfeeding. This letter outlines the arrangements for breastfeeding such as facilities, storage and working hours. Download
IEM02H01 – How to prepare for mediation
superAdmin2024-11-25T12:20:36+00:00Categories: All jurisdictions, ROI region|Tags: Mediation|
This guide provides information on the mediation process and includes information on the role of the mediatior, the role of the participants, the objectives of the session and confidentiality. Download
IEP04C02 – Bonus Contract Clause
superAdmin2022-10-06T13:20:01+00:00Categories: All jurisdictions, ROI region|Tags: Commission and Reward, Pay|
This clause should be included in the contract of any employee where there is a bonus payment as part of their terms and conditions of employment. This clause outlines the terms of the bonus payment. Download
IEP05C01 – Contract Clause for Pensions/PRSA
superAdmin2022-10-06T13:20:08+00:00Categories: All jurisdictions, ROI region|Tags: Pensions|
This clause should be added to a contract of employment outlining if the employer offers either a pension or access to a PRSA scheme. It is important to note that it is mandatory for employers to provide at least access to a PRSA scheme. Download
IEP06F07 – Personal Development Plan
superAdmin2024-12-05T14:07:48+00:00Categories: All jurisdictions, ROI region|Tags: Performance Appraisal|
This performance improvement plan can be used to assist an employee reach the required standard to perform their job. This form outlines the performance issues, the action to be taken to improve and a deadline for completion. The line manager should meet with the employee regularly whilst the performance improvement plan is in place. Download
IEP07F02 – Performance Management Action Plan
superAdmin2022-10-06T13:21:31+00:00Categories: All jurisdictions, ROI region|Tags: Performance Management|
This performance improvement plan should be used where an employee in underperforming as it documents what improvements are required and the specific timeframes. Download
NIV01L01 – Letter seeking an employee’s agreement to vary terms and conditions of employment
superAdmin2022-10-06T13:21:36+00:00Categories: All jurisdictions, NI/GB region|Tags: Variation in Terms of Conditions|
This letter should be sent following an initial meeting to seek the agreement of an employee to vary their terms and conditions of employment.
NIV01L02 – Letter confirming changes to duties temporarily due to health and safety reasons
superAdmin2022-10-06T13:21:42+00:00Categories: All jurisdictions, NI/GB region|Tags: Variation in Terms of Conditions|
This letter can be sent to an employee following a meeting to discuss a temporary change to their terms and conditions on health and safety grounds. This letter outlines the reason for the changes and requests the employee to sign and return a copy.
NIV01L03 – Letter following consultation that no agreement has been reached in varying terms and conditions
superAdmin2022-10-06T13:21:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Variation in Terms of Conditions|
This letter can be sent to an employee following an initial consultation meeting outlining that an agreement was not reached. This letter provides two options on how to proceed.
NIV01L04 – Letter confirming variation of terms and conditions after consultation process
superAdmin2022-10-06T13:21:56+00:00Categories: All jurisdictions, NI/GB region|Tags: Variation in Terms of Conditions|
This letter can be sent to an employee after an initial consultation meeting outlining that agreement has been reached to change the employees terms and conditions. This letter outlines the terms to be changed and requests the employee sign and return a copy to signify their agreement.
NIV01L05 – Letter of invitation to consultation meeting to discuss a variation in terms and conditions
superAdmin2022-10-06T13:22:02+00:00Categories: All jurisdictions, NI/GB region|Tags: Variation in Terms of Conditions|
This letter can be sent to an employee to invite them to an initial consultation meeting to discuss a proposed change to their terms and conditions. This letter outlines the details of the proposed changes but ensures the employee knows that this is a proposed change only and the organisation is seeking their agreement.
NIW01P01 – Whistleblowing policy
superAdmin2022-10-06T13:22:08+00:00Categories: All jurisdictions, NI/GB region|Tags: Whistleblowing|
This policy outlines the procedure for employees if they believe that they need to make a ‘protected disclosure’. This policy covers the protection and confidentiality employees are entitled to. In addition this policy outlines the process for raising concerns either internally or externally.
NIW01F01 – Form for employee to make a protected disclosure of information (i.e. to whistleblowing)
superAdmin2022-10-06T13:22:14+00:00Categories: All jurisdictions, NI/GB region|Tags: Whistleblowing|
This form can be completed by any employee who wishes to make a protected disclosure. This form outlines the details of the disclosure and the individuals involved.
NIW01L01 – Letter inviting employee to a meeting to discuss their protected disclosure in person
superAdmin2022-10-06T13:22:20+00:00Categories: All jurisdictions, NI/GB region|Tags: Whistleblowing|
This letter can be sent to an employee who has made a protected disclosure inviting the employee to a meeting to discuss the matter in detail.
NIW01P02 – Anti bribery policy
superAdmin2022-10-06T13:22:27+00:00Categories: All jurisdictions, NI/GB region|Tags: Whistleblowing|
This policy covers the organisations rules in relation to the prevention of bribery. The policy outlines the behaviour expected of employees and the rules around accepting gifts.
NIW02P01 – Work Related Social Events Policy
superAdmin2022-10-06T13:22:32+00:00Categories: All jurisdictions, NI/GB region|Tags: Work Related Social Events|
This policy outlines the expectations of employees at work related social events. This policy clarifies what is considered a work place event and the conduct expected of employees at such events.
NIY01H01 – Young Persons – Requirement Guide
superAdmin2022-10-06T13:22:39+00:00Categories: All jurisdictions, NI/GB region|Tags: Young Persons|
This guide provides an overview for employing young persons. The guide covers who is classified as a young worker and who is classified as a child worker. This guide provides a summary of the legislation and the entitlements of young persons.
NIT04L04 – Letter following employee’s resignation seeking to recoup training costs
superAdmin2022-10-06T13:22:46+00:00Categories: All jurisdictions, NI/GB region|Tags: Training and Development|
This letter can be sent to an employee who has resigned and there is a training agreement in place to permit the employer to recover costs of training that was paid for the employee. This letter provides details for the reimbursement of the training fees.
NIT04L05 – Letter of invitation to an employee to discuss request for training/ study leave
superAdmin2022-10-06T13:22:51+00:00Categories: All jurisdictions, NI/GB region|Tags: Training and Development|
This letter can be sent to an employee who has submitted a request for training or study leave. This letter is inviting the employee to a meeting to discuss the details of the requested leave.
NIT05L01 – Due Diligence Information Request Cover Sheet
superAdmin2022-10-06T13:24:16+00:00Categories: All jurisdictions, NI/GB region|Tags: TUPE|
This is a letter that the transferee (the incoming employer) can send to the transferor (outgoing employer) to request employment information for the employees who are due to be transferred. The letter specifies the documents required such as contracts of employment, personnel files, attendance records, disciplinary and grievance records, leave records and performance files, among other important pieces of employment information. This letter is normally sent as part of the due diligence process before any agreement is made.
NIT05L02 – Letter of Initial Contact TUPE
superAdmin2022-10-06T13:24:24+00:00Categories: All jurisdictions, NI/GB region|Tags: TUPE|
This letter can be sent by either the transferee or the transferor, and informs affected employees that their employment will be transferred on a certain date, that their terms and conditions will be honoured and that a consultation process will take place.
NIT05L03 – Letter Arranging the election of employee representatives
superAdmin2022-10-06T13:24:28+00:00Categories: All jurisdictions, NI/GB region|Tags: TUPE|
This letter invites employees to elect an employee representative to consult with the employer on their behalf, in advance of a TUPE process.
NIT05L04 – Letter of invitation to employee representative to a Tupe consultation meeting
superAdmin2022-10-06T13:24:36+00:00Categories: All jurisdictions, NI/GB region|Tags: TUPE|
This letter can be used to invite the elected representatives to a consultation meeting to discuss questions/queries/concerns of them and their work colleagues. At this stage the elected representative will have been chosen by colleagues. If there are less than 10 employees, this document can be amended to invite employees to individual meetings.
NIT05L05 – Letter to employee representative in relation to a Tupe transfer and the start of consultation process
superAdmin2022-10-06T13:27:18+00:00Categories: All jurisdictions, NI/GB region|Tags: TUPE|
This letter can be used to inform elected representatives that there will be a Transfer of Undertakings and that a consultation process will imminently take place. At this stage the elected representative will have been chosen by colleagues. If there are less than 10 employees, this document can be amended to inform individuals rather than elected representatives.
NIT05L06 – Letter notifying employees TUPE applies
superAdmin2022-08-10T18:29:15+00:00Categories: All jurisdictions, NI/GB region|Tags: TUPE|
This letter notifies affected employees that their employment will be transferred to another employer, the date of transfer and that a consultation process will take place.
NIT05L07 – Letter to employees who did not transfer
superAdmin2022-10-06T13:25:19+00:00Categories: All jurisdictions, NI/GB region|Tags: TUPE|
This letter informs an employee that their employment did not transfer to another employer because their duties are not wholly or mainly part of the transferred work.
NIT05L08 – Cover letter regarding personnel files to transferee
superAdmin2022-10-06T13:25:29+00:00Categories: All jurisdictions, NI/GB region|Tags: TUPE|
This is a letter that can be used by the transferor (outgoing employer) informing them that the personnel files have been sent and what information is contained within the personnel files.
NIT05L09 – Employee letter to confirm an opt out of transfer of undertakings
superAdmin2022-10-06T13:25:34+00:00Categories: All jurisdictions, NI/GB region|Tags: TUPE|
This template can be used by a transferor whose employee does not wish to transfer and avail of their right to have their terms and conditions of employment honoured. If an employee has expressed a concern that they do not wish to transfer, they must put this in writing in order to prevent a constructive dismissal claim.
NIT05L10 – Letter of invitation to a final TUPE consultation meeting
superAdmin2022-10-06T13:25:35+00:00Categories: All jurisdictions, NI/GB region|Tags: TUPE|
This letter can be used to invite elected representatives to a final consultation meeting. At this stage the elected representative will have been chosen by colleagues. If there are less than 10 employees, this document can be amended to inform individuals rather than elected representatives.
NIT05F01 – Ballot form for the election of employee representatives for TUPE consultation
superAdmin2022-10-06T13:25:39+00:00Categories: All jurisdictions, NI/GB region|Tags: TUPE|
This form is provided for affected employees to elect their chosen representative to inform them and consult with the organisation on their behalf during a transfer of undertakings situation.
NIT05F02 – Form to nominate an employee as an employee representative for a TUPE Consultation
superAdmin2022-10-06T13:25:44+00:00Categories: All jurisdictions, NI/GB region|Tags: TUPE|
The purpose of this form is to nominate a candidate for election as an employee representative, to engage in consultation in relation to a transfer of undertakings. Following election, employee representatives will take part in the consultation process on your behalf.
NIT05S01 – Script when announcing to employees they will be affected by a TUPE Transfer
superAdmin2022-10-06T13:25:53+00:00Categories: All jurisdictions, NI/GB region|Tags: TUPE|
This script can be used for an employer whose business will be transferring to another organisation, meaning that a number of employees will be transferring employment. The script can be used as a guide to ensure employees are initially fully informed as far as possible.
NIT05S02 – Script for a TUPE Consultation Meeting
superAdmin2022-10-06T13:25:58+00:00Categories: All jurisdictions, NI/GB region|Tags: TUPE|
This script can be used for a consultation meeting regarding employees who will be transferring employment. The script can be used as a guide to ensure employees are initially fully informed as far as possible.
NIU01P01 – Policy regarding unpaid leave
superAdmin2022-10-06T13:26:07+00:00Categories: All jurisdictions, NI/GB region|Tags: Unpaid Time Off|
This policy outlines the organisations procedure for booking unpaid leave. This policy outlines that other leave should be exhausted prior to booking unpaid leave. The policy also covers the process for booking leave the restrictions around unpaid leave.
NIU01L01 – Letter inviting employee to a meeting in order to discuss the prospect of unpaid leave
superAdmin2022-10-06T13:26:13+00:00Categories: All jurisdictions, NI/GB region|Tags: Unpaid Time Off|
This letter can be sent to an employee who has requested unpaid leave inviting the employee to a meeting to discuss the leave requirements. This letter covers the points that will be discussed in the meeting.
NIU01L02 – Letter to employee approving/rejecting request for unpaid leave
superAdmin2022-10-06T13:26:18+00:00Categories: All jurisdictions, NI/GB region|Tags: Unpaid Time Off|
This letter can be sent to any employee who has requested a period of unpaid leave. This letter has two options either granting or declining the request.
NIU01F01 – Form for employee to request unpaid leave
superAdmin2022-10-06T13:26:23+00:00Categories: All jurisdictions, NI/GB region|Tags: Unpaid Time Off|
This form can be provided to any employee who has requested unpaid leave. This form requests that the employee provides details on the leave such as the dates of the leave and an explanation as to why annual leave could not be used.
NIS11F01 – Form for a statutory declaration of intention to apply for a Parental Order (Surrogacy)
superAdmin2022-10-06T13:26:28+00:00Categories: All jurisdictions, NI/GB region|Tags: Surrogacy|
An employee who wishes to take adoption leave due to a surrogacy arrangement must apply for a parental order. As part of the leave process, the employer may request a form of intention to apply for a Parental Order from the employee. This form should be completed by the employee
NIS11L01 – Letter to an employee who has notified intention to take adoption leave as a result of a surrogacy arrangement
superAdmin2022-10-06T13:26:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Surrogacy|
This letter can be sent to any employee that has requested to take adoption leave following a surrogacy arrangement. This letter outlines the terms of the adoption leave.
NIT01F01 – Exit interview form
superAdmin2024-10-29T15:05:15+00:00Categories: All jurisdictions, NI/GB region|Tags: Termination of Employment|
This form can be used to complete an exit interview with nay employee that has resigned. An exit interview is a valuable tool for gaining information on the reasons for an employees departure. The interview has a number of questions in relation to various factors such as training and development within the workplace
NIT01F02 – Checklist for managers conducting exit interviews
superAdmin2022-10-06T13:26:47+00:00Categories: All jurisdictions, NI/GB region|Tags: Termination of Employment|
An exit interview is not a legal requirement however it can help in identifying staff retention and motivation issues, so that the organisation can put improvement measures in place where necessary and possible. This guide will assist managers in preparing for an exit interview.
NIT01C01 – Return of company property contract clause
superAdmin2022-10-06T13:27:02+00:00Categories: All jurisdictions, NI/GB region|Tags: Termination of Employment|
This clause should be included in the contract of employment of any employee who receive es company property.
NIT01L01 – Letter requesting the return of company property from a former employee
superAdmin2022-10-06T13:27:06+00:00Categories: All jurisdictions, NI/GB region|Tags: Termination of Employment|
This letter can be sent to an employee who has left employment requesting they return company property.
NIT01L02 – Letter to former employee who is suspected of being in breach of post termination restrictions
superAdmin2022-10-06T13:27:12+00:00Categories: All jurisdictions, NI/GB region|Tags: Termination of Employment|
This letter can be sent to a former employee who was subject to post termination restriction and now is suspected to be in breach of these restrictions.
NIT02F01 – Request form for time off for dependents
superAdmin2022-08-10T18:29:10+00:00Categories: All jurisdictions, NI/GB region|Tags: Time off for Dependents|
This form allows employees to make a request for time off for dependants, which is unpaid.
NIT02P01 – Time off for dependents policy
superAdmin2022-08-10T18:29:10+00:00Categories: All jurisdictions, NI/GB region|Tags: Time off for Dependents|
This policy outlines the nature of time off for dependants leave and how it is normally taken.
NIT03P01 – Time off in lieu policy
superAdmin2022-08-10T18:29:10+00:00Categories: All jurisdictions, NI/GB region|Tags: Time off in lieu (TOIL)|
This policy confirms the details of taking back hours worked on top of an employee’s basic contracted hours instead of overtime pay. This policy outlines what is considered overtime and the management of time off in lieu (TOIL)
NIT04P01 – Training Policy
superAdmin2022-08-10T18:29:10+00:00Categories: All jurisdictions, NI/GB region|Tags: Training and Development|
This policy outlines the organisations approach to the training and development of employees. This policy covers training needs, training agreements and requests for training.
NIT04F01 – Training Needs Analysis Form
superAdmin2022-08-10T18:29:10+00:00Categories: All jurisdictions, NI/GB region|Tags: Training and Development|
This form should be completed to assist in identifying training needs for employees. When gaps are identified a plan can be put in place to fulfil the training.
NIT04F02 – Training Plan form
superAdmin2022-08-10T18:29:10+00:00Categories: All jurisdictions, NI/GB region|Tags: Training and Development|
This form can be completed to provide a plan for training for a particular employee.
NIT04F03 – Training Record Form
superAdmin2022-08-10T18:29:10+00:00Categories: All jurisdictions, NI/GB region|Tags: Training and Development|
This form can be completed for individual employees to record the training they have received. A copy can be retained on their personnel file.
NIT04F04 – Training Request Form
superAdmin2022-08-10T18:29:10+00:00Categories: All jurisdictions, NI/GB region|Tags: Training and Development|
This form should be completed by an employee when the employee wishes for the employer to sponsor or provide training for them. This form outlines the cost of the training and where the training will be provided.
NIT04F05 – Training Feedback form
superAdmin2022-08-10T18:29:10+00:00Categories: All jurisdictions, NI/GB region|Tags: Training and Development|
This form can be completed by employees who have received training. This form allows the employees to rate the training and therefore is an excellent tool for employers to rate the effectiveness of training.
NIT04F06 – Training Agreement Template
superAdmin2022-08-10T18:29:10+00:00Categories: All jurisdictions, NI/GB region|Tags: Training and Development|
There is no legislation surrounding whether an employee is liable to repay training costs upon leaving employment. Many employers lose their return on investment into employees’ development should they leave. It is recommended that employers ask employees to complete a training agreement to ensure they are protected. This training agreement provides detailed information on when the employee will be required to reimburse the employer.
NIT04L01 – Letter declining an employee’s request to study/training
superAdmin2022-08-10T18:29:10+00:00Categories: All jurisdictions, NI/GB region|Tags: Training and Development|
This letter can be sent as a follow up to an employee's request for training. This letter outlines the reasons the employer has refused the employee's request.
NIT04L02 – Letter requiring an employee to repay training costs should they resign
superAdmin2022-08-10T18:29:10+00:00Categories: All jurisdictions, NI/GB region|Tags: Training and Development|
This letter can be sent to an employee when the employer has agreed to pay for training. This letter outlines that the employee will be required to repay the costs of the training should they resign and provides details of when the reimbursement will apply.
NIT04L03 – Letter granting an employee’s request to study or undertake training
superAdmin2022-08-10T18:29:10+00:00Categories: All jurisdictions, NI/GB region|Tags: Training and Development|
This letter should be sent to an employee who has requested to study or undertake training and outlines the terms in which the employer will grant the leave. The letter also includes the option if the employer will pay or not pay for the training.
NIS07L28 – Invitation to formal capability meeting regarding long term absence
superAdmin2022-08-10T18:29:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter invites an employee to a formal capability hearing. This should only be sent after an informal process has been followed; for example a number of absence review meetings and review of medical evidence.
NIS07L29 – Outcome of a formal capability meeting regarding long term absence to confirm termination of employment
superAdmin2022-08-10T18:29:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter confirms termination of employment as a result of capability, normally long-term absence, This letter should only be sent to an employee where a formal capability hearing has taken place following a number of informal absence review procedures. Employers are advised to proceed with caution and seek legal advice on this procedure to avoid disability discrimination.
NIS07L30 – Letter for an employee whose fit note states “may be fit for work”
superAdmin2022-08-10T18:29:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter is to confirm what reasonable adjustments would be required to facilitate an employee's return to work, and whether the reasonable adjustments can be approved or not.
NIS07L31 – Letter to an employee arranging a return to work meeting
superAdmin2022-08-10T18:29:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
The letter invites an employee to a return to work meeting and outlines the elements that will be discussed at the meeting such as ensuring the employee is fit to be back at work and the reintegration back into the workplace after a spell of absence.
NIS07L32 – Letter requesting an employee to attend a medical assessment prior to returning to work
superAdmin2022-08-10T18:29:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter is for an employer who has concerns that the employee might not be medically fit to return to work. It seeks consent from the employee for a medical report prior to their return to work.
NIS07P01 – Sickness Policy
superAdmin2022-08-12T14:53:10+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This is a comprehensive sickness absence policy which outlines notification procedures, definitions of short and long term absence, procedures for dealing with short and long term absence, trigger points, medical appointments and return to work interviews, among other important information. It is recommended that all employers have a clear sickness policy so that employees are clear on the procedures.
NIS07S03 – Script for a formal capability hearing regarding long-term absence
superAdmin2022-08-10T18:29:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This script will assist employers with a guide on how to structure a meeting whereby an employee is on long-term absence. It covers key points such as what reasonable adjustments should be made and whether the employee would be willing to give consent for a medical report, among other important information.
NIS07F01 – Sickness self-certification form
superAdmin2022-08-10T18:29:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
A self-cert form is normally completed for a short period of illness i.e. less than 7 consecutive days. It is recommended that this is completed by the employee to record the reasons for absence and other important information such as whether they have visited their GP.
NIS07F02 – Return to work interview form
superAdmin2022-08-12T14:51:58+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This return to work form is beneficial to record a return to work meeting and other important information such as whether the employee is fit to be back at work, whether they adhered to the absence notification procedures, if their absence is likely to re-occur and any handover of duties. It is also beneficial to record whether the employee has submitted the appropriate medical certification or self-cert, and whether the employee has hit their trigger point and if any further action is required.
NIS07H01 – How to guide on Managing Short term absence
superAdmin2022-08-10T18:29:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This guide gives employers practical guidance on how to manage persistent short term absenteeism; such as when to arrange absence review meetings, arrange a medical assessment and letters of concern.
NIS07H02 – How to guide on Managing Long Term absence
superAdmin2022-08-10T18:29:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This guides gives employers guidance on the process of how to effectively manage long-term absence. This can be a very challenging process for employers to manage and it is important that employers are deemed to be fair and reasonable throughout all stages.
NIS08P01 – E cigarettes Policy
superAdmin2022-08-10T18:29:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Smoking in the Workplace|
This policy outlines that the organisation has a ban on the use of e-cigarettes. This policy outlines the reason for the ban.
NIS08P02 – Smoking Policy
superAdmin2022-08-10T18:29:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Smoking in the Workplace|
This policy outlines the organisations smoking policy and outlines where employees are permitted to smoke.
NIS09P01 – Social Media Policy
superAdmin2022-08-10T18:29:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Internet and Email in the Workplace, Social Media|
This policy covers the terms of acceptable use of social media in the workplace. The policy outlines the rules around social media use and also covers what action the organisation may take if there is a breach of procedure.
NIS09P02 – Email and internet policy
superAdmin2022-08-10T18:29:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Internet and Email in the Workplace, Social Media|
This policy covers the acceptable use of email and internet in the workplace. This policy covers the organisations rules relating to email and internet usage in the workplace.
NIS10L01 – Letter of invitation to a formal hearing following an issue that constitutes “some other substantial reason” for dismissal
superAdmin2022-08-10T18:29:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Some Other Substantial Reason Dismissal|
This is a letter of invitation to a formal hearing following an issue that constitutes "some other substantial reason" for dismissal. The potentially fair reasons for dismissal are capability; conduct; redundancy; contravention of a statutory duty or restriction; or, if none of these apply, "some other substantial reason of a kind such as to justify the dismissal of an employee holding a position which the employee held" can be used. In any case, employers should not take this decision lightly and must follow the stages of a fair procedure, including investigation of all of the circumstances, a formal hearing, right of representation and right of appeal. Employees can still claim unfair dismissal (subject to the qualifying criteria) for dismissals by way of ‘some other substantial reason’.
NIS10L02 – Letter inviting employee to a meeting to discuss variation of terms and conditions due to a possible dismissal for SOSR
superAdmin2022-08-10T18:29:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Some Other Substantial Reason Dismissal|
The is a letter inviting employee to a meeting to discuss variation of terms and conditions due to a possible dismissal for SOSR. The potentially fair reasons for dismissal are capability; conduct; redundancy; contravention of a statutory duty or restriction; or, if none of these apply, "some other substantial reason of a kind such as to justify the dismissal of an employee holding a position which the employee held" can be used. In any case, employers should not take this decision lightly and must follow the stages of a fair procedure, including investigation of all of the circumstances, a formal hearing, right of representation and right of appeal. Employees can still claim unfair dismissal (subject to the qualifying criteria) for dismissals by way of ‘some other substantial reason’.
NIS10L03 – Letter confirming dismissal for some other substantial reason
superAdmin2022-08-10T18:29:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Some Other Substantial Reason Dismissal|
This letter confirms the dismissal of an employee for ‘some other substantial reason’. The potentially fair reasons for dismissal are capability; conduct; redundancy; contravention of a statutory duty or restriction; or, if none of these apply, "some other substantial reason of a kind such as to justify the dismissal of an employee holding a position which the employee held" can be used. In any case, employers should not take this decision lightly and must follow the stages of a fair procedure, including investigation of all of the circumstances, a formal hearing, right of representation and right of appeal. Employees can still claim unfair dismissal (subject to the qualifying criteria) for dismissals by way of ‘some other substantial reason’. Employers are urged to take specific legal advice in relation to dismissals for SOSR.
NIS10L04 – Letter of invitation to appeal for a some other substantial reason dismissal
superAdmin2022-08-10T18:29:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Some Other Substantial Reason Dismissal|
This letter invites an employee to a formal appeal hearing, whereby they have appealed the decision to dismiss for 'some other substantial reason'.
NIS10L05 – Letter of outcome from an appeal for a some other substantial reason dismissal
superAdmin2022-08-10T18:29:05+00:00Categories: All jurisdictions, NI/GB region|Tags: Some Other Substantial Reason Dismissal|
This letter confirms an appeal decision following a formal appeal hearing regarding a dismissal for 'some other substantial reason'.
NIS07L06 – Letter of Invitation to a welfare review meeting
superAdmin2022-08-10T18:29:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter is used by an employer where there is a concern for an employee's welfare and the employer would like to invite the employee to a meeting to discuss further. The employee to be invited to the meeting can either absent or in work
NIS07L07 – Letter arranging a long term absence review meeting at the employee’s home
superAdmin2022-08-10T18:29:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter is used to arrange a home visit with an employee who is on long-term absence. The home visit will be to discuss their absence and obtain further information on the situation. It is recommended that regular absence review meetings are held with employee who is on long-term absence. This letter should be sent and tailored on each occasion of a long-term absence meeting.
NIS07L08 – Letter confirming an employee’s return to work after long term absence
superAdmin2022-08-10T18:29:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter is used to send to an employee whose long-term absence is coming to an end, to communicate arrangements for their return to work. It is recommended that this letter is sent in advance of the return to work.
NIS07L09 – Letter seeking consent from an employee to access a medical report
superAdmin2022-08-10T18:29:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter is used to send to an employee to seek their consent to obtain a medical report on their condition. An employer is unable to access medical information about an employee without their consent.
NIS07L10 – Letter arranging an occupational health appointment
superAdmin2022-08-10T18:29:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter is only used after the employer has obtained explicit consent from an employee to access a medical report. The letter is used to send to an occupational health provider to arrange an appointment for a medical assessment for the employee.
NIS07L11 – Letter to an employee’s GP requesting a medical report
superAdmin2022-08-10T18:29:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter is only used after the employer has obtained explicit consent from an employee to access a medical report. The letter is used to send to the employee's GP to obtain further information on the employee's condition and what reasonable adjustments need to be made in the workplace to facilitate the employee, among other important information.
NIS07L12 – Letter inviting an employee to a short term absence review meeting
superAdmin2022-08-10T18:29:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter is used to send to an employee who has issues of persistent short-term absenteeism. The invitation to the meeting will outline the main points to be discussed at the meeting, with the aim of understanding the reasons for persistent absence. Employers can insert reference to any trigger points or dates of absence within the letter.
NIS07L14 – Letter to an absent employee outlining that occupational sick pay will cease on a certain date
superAdmin2022-08-10T18:29:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter is used for employers to stipulate when occupational sick pay will come to an end so that there is clarity for the employee.
NIS07L15 – Letter confirming reasonable adjustments are being made in order to facilitate an employee’s return to work
superAdmin2022-08-10T18:29:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter is normally sent after a discussion has taken place with the employee regarding reasonable adjustments that are recommended to facilitate a return to work. The letter outlines what reasonable adjustments can be implemented by the employer in order to allow the employee to return to work.
NIS07L16 – Letter inviting an employee with work related stress to an absence review meeting
superAdmin2022-08-10T18:29:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter is sent to an employee who has notified the employer that they are suffering from work-related stress and absent from work as a result. The letter invites the employee to a meeting to discuss the stressors with an aim to alleviating the stress that the employee is experiencing. It is recommended that work-related stress is addressed as soon as reasonably practicable.
NIS07L17 – Letter to an employee to outline that a period of sickness absence where they haven’t submitted medical evidence is considered unauthorised
superAdmin2022-08-10T18:29:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter notifies an employee that their failure to submit a medical certificate has resulted in them being on unauthorised absence, which is unpaid.
NIS07L18 – Letter to an employee on unauthorised absence who has made contact with the employer
superAdmin2022-08-10T18:29:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter invites an employee on unauthorised absence to a meeting to discuss their absence and their circumstances. It reminds the employee that their absence is unauthorised and unpaid.
NIS07L19 – Letter to an employee on unauthorised absence who has not made contact with the employer
superAdmin2022-08-10T18:29:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter is for an employee who is absent from work and has not made contact with the employer. The letter informs the employee that their continued failure to make contact may be a disciplinary matter and that they should make contact as soon as possible. The letter invites the employee to a meeting to discuss their absence and their circumstances.
NIS07L21 – Letter following a long term absence review meeting outlining the next steps
superAdmin2022-08-10T18:29:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter is used to follow up on a long-term absence meeting to discuss the next steps such as what was agreed, the date of the next meeting and the possibility of obtaining the employee's consent for a medical report.
NIS07L22 – Letter notifying an employee of the consequences of failure to submit medical certificates
superAdmin2022-08-10T18:29:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter can be sent to an employee who is absent for greater than 7 consecutive days, but who has failed to submit any medical certificates. The letter reminds the employee that without submission of medical certificates their absence is unauthorised, without pay and potentially a disciplinary matter.
NIS07L23 – Letter confirming what has been agreed following a long term absence return to work meeting
superAdmin2022-08-10T18:29:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter can be sent to an employee to confirm what was agreed at a return to work meeting after a long-term spell of absence, such as frequency of review meetings and any supports that have been granted.
NIS07L24 – Letter confirming what has been agreed following a short term absence return to work meeting
superAdmin2022-08-10T18:29:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter can be sent to an employee to confirm what was agreed at a return to work meeting after a short-term spell of absence, such as confirmation of notification procedures and ensuring that the employee is fit to be back at work.
NIS07L25 – Letter to an employee who is on sickness absence to notify the employer of an anticipated return to work date
superAdmin2022-08-10T18:29:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter should be sent to an employee to obtain further information on the duration of their absence and a return to work date. The purpose of the letter is to help the employer plan ahead for the operational needs of their organisation.
NIS07L26 – Letter of invitation to discuss the contents of an occupational report
superAdmin2022-08-10T18:29:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter is sent to an employee further to the employer receiving the findings of an occupational health report. The letter invites the employee to a meeting to discuss the findings.
NIS07L27 – Letter confirming the outcome of a meeting held to discuss the contents of an occupational report
superAdmin2022-08-10T18:29:00+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter is to send to an employee to confirm what was agreed further to receipt of an occupational health report. It gives the option for the employee to either return to work or remain absent if they are unfit to return to work. The letter also gives the employer the option to inform the employee if it is a case that there is no likelihood of a return to work, or if they are to return to an alternative role.
NIS05L05 – Letter of response to employees request to take shared parental leave
superAdmin2022-08-10T18:28:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Shared Parental Leave|
This letter responds to an employee's request to take shared parental leave and outlines the procedure of shared parental leave including the duration and SPLIT days.
NIS05L06 – Letter responding to an employee who has requested a SPLIT day
superAdmin2022-08-10T18:28:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Shared Parental Leave|
This letter responds to a request for a SPLIT day giving the option of either approving the SPLIT day or declining the SPLIT day.
NIS05L07 – Letter requesting evidence of eligibility to take shared parental leave
superAdmin2022-08-10T18:28:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Shared Parental Leave|
This letter requests evidence of eligibility to take shared parental leave in the case of either birth or adoption.
NIS05L08 – Letter to employee proposing alternative dates for shared parental leave
superAdmin2022-08-10T18:28:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Shared Parental Leave|
This letter responds to an employee proposal to have alternative dates for shared parental leave; and asks the employee to take the leave in one continuous block (rather than 2 separate blocks).
NIS05L09 – Letter of response to an employee request to vary shared parental leave arrangements
superAdmin2022-08-10T18:28:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Shared Parental Leave|
This letter responds to an employee request to vary shared parental leave arrangements outlining the statutory entitlements (such as eight weeks' notice) and gives the option to either approve or decline the request.
NIS05L10 – Letter of acknowledgement of employee maternity / adoption leave curtailment notice
superAdmin2022-08-10T18:28:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Shared Parental Leave|
This letter acknowledges a maternity or adoption curtailment notice and confirms return to work details.
NIS05L11 – Letter of invitation to meeting following employee request for discontinuous leave
superAdmin2022-08-10T18:28:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Shared Parental Leave|
This is a letter of invitation to a meeting regarding a request for discontinuous leave (as part of a shared parental leave request)
NIS05H01 – How to guide on Shared Parental Leave
superAdmin2022-08-10T18:28:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Shared Parental Leave|
This guide provides information on the statutory obligations of employers regarding statutory shared parental leave.
NIS06P01 – Short time working and Lay Offs Policy
superAdmin2024-10-29T14:28:39+00:00Categories: All jurisdictions, NI/GB region|Tags: Short Time Working and Lay Offs|
This policy should be inserted into all employment handbooks. This clause outlines when the employer may enforce a temporary lay off or short time working. If this policy is not in a contract of employment/ employee handbook the employer will need to consult and seek agreement from an employee prior to a period of temporary lay off or short time working.
NIS06C01 – Short Time Working and Lay Off Contract Clause
superAdmin2022-08-10T18:28:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Short Time Working and Lay Offs|
This clause should be inserted into all employment contracts. This clause outlines when the employer may enforce a temporary lay off or short time working. If this clause is not in a contract of employment the employer will need to consult and seek agreement from an employee prior to a period of temporary lay off or short time working.
NIS06L01 – Letter informing employee of being put on short time working
superAdmin2022-08-10T18:28:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Short Time Working and Lay Offs|
This letter can be sent to an employee whose contract permits short time working. This letter outlines the terms of the short time working and the reasons for the employer implementing short time working.
NIS06L02 – Letter informing employee that work has become available
superAdmin2022-08-10T18:28:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Short Time Working and Lay Offs|
This letter can be sent to an employee on a temporary lay off to inform them that some hours have become available and requests the employee to inform the employer if they wish to avail of these hours.
NIS06L03 – Letter seeking employee’s agreement to short time working or lay off
superAdmin2022-08-10T18:28:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Short Time Working and Lay Offs|
This letter can be sent to an employee seeking their agreement to a period of temporary lay off or short time working. This letter can be sent when there is no contractual right to enforce temporary lay off or short time working.
NIS06L04 – Letter informing employee of end of short time working or lay off period
superAdmin2022-08-10T18:28:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Short Time Working and Lay Offs|
This letter can be sent to an employee to inform them that the temporary lay off or short time working has come to an end and that the employee is invited back to work.
NIS06L05 – Letter informing employee of being put on temporary lay-off
superAdmin2022-08-10T18:28:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Short Time Working and Lay Offs|
This letter can be sent to an employee whose contract permits a temporary lay off. This letter outlines the terms of the lay off and the reasons for the employer implementing a lay off.
NIS07L01 – Letter confirming that the organisation will hold off on absence review meeting until further notice
superAdmin2022-08-10T18:28:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter is used to inform an employee that the organisation will hold off on any further contact until the employee has had some time to rest and recover from their illness. It is normally used when an employee is suffering from a long-term illness.
NIS07L02 – Letter confirming with the employee that they will receive occupational sick pay at discretion
superAdmin2022-08-10T18:28:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter should be sent to an employee who is not contractually entitled to sick pay, but where the employer will, at their discretion, pay sick pay on one occasion. It is recommended that the timeframes are stipulated (start and end date of sick pay), in order to protect the employer against any ambiguity and against setting a precedence.
NIS07L03 – Letter informing an employee of the end of statutory sick pay provision
superAdmin2022-08-10T18:28:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
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NIS07L04 – Letter inviting an employee to a long term absence review meeting
superAdmin2022-08-10T18:28:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter is used to invite an employee who is on long-term absence into a meeting to discuss their absence and obtain further information on the situation. It is recommended that regular absence review meetings are held with employee who is on long-term absence. This letter should be sent and tailored on each occasion of a long-term absence meeting.
NIS07L05 – Letter to employee on long term sick leave asking for their preferred means of keeping in touch
superAdmin2022-08-10T18:28:55+00:00Categories: All jurisdictions, NI/GB region|Tags: Sick Leave and Sick Pay|
This letter is used to send to an employee who is off on long-term absence, to ascertain how they would prefer to be contacted.
NIS01L03 – Letter approving time off for sabbatical
superAdmin2022-08-10T18:28:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Sabbatical/Career Break|
This letter approves a sabbatical and suggests terms and conditions for a sabbatical (in the absence of legislation in this area).
NIS01L04 – Letter inviting employee to meeting following Sabbatical Leave to discuss reintegration to the workplace
superAdmin2022-08-10T18:28:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Sabbatical/Career Break|
This letter invites an employee to meeting following Sabbatical Leave to discuss reintegration to the workplace
NIS02P01 – Secondment policy
superAdmin2022-08-10T18:28:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Secondment|
The purpose of this policy is to set out the arrangements for employees undertaking a long term or short-term secondment to another area within the organisation.
NIS02L01 – Letter to employee confirming duration of secondment
superAdmin2022-08-10T18:28:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Secondment|
This letter confirms the terms and conditions of the secondment including the duration of a secondment.
NIS02L02 – Letter of invitation to meeting to discuss possible secondment
superAdmin2022-08-10T18:28:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Secondment|
This letter invites an employee to a meeting to discuss a possible secondment.
NIS02LO3 – Secondment agreement
superAdmin2022-08-29T15:50:26+00:00Categories: All jurisdictions, NI/GB region|Tags: Secondment|
This agreement outlines the terms and conditions to be agreed regarding a secondment such as the start and end date, the job role, the salary, the location, reporting structures as well as other important conditions.
NIS03C01 – Template Contract for Services
superAdmin2022-08-10T18:28:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Self Employed Individuals|
This document can be used as the basis for an agreement with a genuine independent contractor, freelance or Consultant. It is intended to be used as a contract for services rather than an employment contract.
NIS04C01 – Severance contract clause
superAdmin2022-08-10T18:28:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Severance|
This clause can be inserted into senior level contracts to confirm that if any part of the contract is deemed unenforceable each clause will be treated separately
NIS05P01 – Shared Parental Leave policy
superAdmin2022-08-10T18:28:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Shared Parental Leave|
This policy outlines the statutory right to take shared parental leave (SPL) to care for a child due to be born or placed for adoption. It also outlines the arrangements and notification requirements before a period of SPL and the entitlement to pay during SPL.
NIS05P02 – Enhanced Shared Parental Leave Policy
superAdmin2022-08-10T18:28:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Shared Parental Leave|
This policy outlines the statutory right to take shared parental leave (SPL) to care for a child due to be born or placed for adoption. It also outlines the arrangements and notification requirements before a period of SPL and the entitlement to pay during SPL.
NIS05P03 – Annual Leave Accrual during Shared Parental Leave Policy
superAdmin2022-08-10T18:28:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Shared Parental Leave|
This policy outlines the organisations approach to the accrual and taking of annual leave before and after a period of shared parental leave.
NIS05C01 – Shared Parental Leave Contract Clause
superAdmin2022-08-10T18:28:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Shared Parental Leave|
This contract clause outlines the eligibility criteria for shared parental leave as well as the duration of shared parental leave.
NIS05F01 – Form to request shared parental leave
superAdmin2022-08-10T18:28:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Shared Parental Leave|
This form can be used by an employee who wishes to request shared parental leave. It requests the start and end dates of shared parental leave and any additional or necessary information that the employee wishes to record on their request.
NIS05F02 – Form to cancel or vary a period of shared parental leave
superAdmin2022-08-10T18:28:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Shared Parental Leave|
This form can be used by an employee who wishes to vary the dates of their shared parental leave or cancel their shared parental leave.
NIS05F03 – Form to record reasons for declining a shared parental leave request
superAdmin2022-08-10T18:28:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Shared Parental Leave|
This form can be used by an employer who is declining a request for shared parental leave, because the employee does not meet the eligibility criteria.
NIS05F04 – Maternity or Adoption Curtailment Notice
superAdmin2022-08-10T18:28:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Shared Parental Leave|
A maternity or adoption curtailment notice is for the mother or main adoptor to submit to their employer, outlining the date they wish for their maternity or adoption leave to end so that the partner can avail of shared parental leave. It must be submitted at least 8 weeks before the maternity or adoption leave is due to end.
NIS05L01 – Letter to employees explaining right to take shared parental leave
superAdmin2022-08-10T18:28:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Shared Parental Leave|
This letter can be sent to employees to explain their right to take shared parental leave
NIS05L02 – Letter to employee offering to arrange a SPLIT day
superAdmin2022-08-10T18:28:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Shared Parental Leave|
This letter offers an employee a Shared Parental Leave in Touch Day (SPLIT).
NIS05L03 – Letter to employee informing an employee of significant developments within the workplace during their leave
superAdmin2022-08-10T18:28:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Shared Parental Leave|
This letter informs an employee of significant developments within the workplace during their shared parental leave and invites them to a meeting to discuss the developments.
NIS05L04 – Letter explaining ineligibility to take shared parental leave
superAdmin2022-08-10T18:28:49+00:00Categories: All jurisdictions, NI/GB region|Tags: Shared Parental Leave|
This letter explains to an employee their ineligibility to take shared parental leave, and gives a number of options to the employer to choose as to why the employee is not eligible for the leave.
NIR03L04 – Letter of response to a request for a reference stating employer has a policy of not providing references
superAdmin2022-08-10T18:28:44+00:00Categories: All jurisdictions, NI/GB region|Tags: References|
This letter responds to a reference request stating that it is the policy of that employer not to provide a reference.
NIR03L05 – Letter rejecting an employee due to unsatisfactory references
superAdmin2022-08-10T18:28:44+00:00Categories: All jurisdictions, NI/GB region|Tags: References|
This letter withdraws a conditional offer of employment due to unsuccessful reference checks.
NIR04P01 – Resignation Policy
superAdmin2024-10-29T09:36:34+00:00Categories: All jurisdictions, NI/GB region|Tags: Resignation|
This policy details the process to be followed by an employee who wishes to resign and gives guidance for managers on the issues to consider before the resignation takes effect. This policy covers notice of resignation, withdrawal of resignation, pay in lieu of notice, garden leave, exit interviews and managing annual.
NIR04L02 – Letter to an employee who has resigned in the heat of the moment
superAdmin2022-08-10T18:28:44+00:00Categories: All jurisdictions, NI/GB region|Tags: Resignation|
The letter should be sent to an employee who has resigned in the heat if the moment. It is important that any employee who has resigned in the heat of the moment is given the opportunity to reconsider.
NIR04L03 – Letter to an employee who raised a grievance within resignation letter to ask them to reconsider their resignation
superAdmin2022-08-10T18:28:44+00:00Categories: All jurisdictions, NI/GB region|Tags: Resignation|
The letter should be sent to an employee who has resigned and within their resignation has raised a grievance. It is important that any employee who has raised a grievance has the opportunity to have their concerns dealt with.
NIR04L06 – Letter to an employee who has verbally resigned asking them to confirm their intentions
superAdmin2022-08-10T18:28:44+00:00Categories: All jurisdictions, NI/GB region|Tags: Resignation|
This letter should be sent to any employee who has resigned verbally requesting that the employee notify the employer in writing. It is best practice that a resignation is in writing and this will ensure if the employee has any issues that have resulted in the employee's resignation these can be addressed.
NIR04L08 – Letter accepting a retraction of resignation
superAdmin2022-08-10T18:28:44+00:00Categories: All jurisdictions, NI/GB region|Tags: Resignation|
This letter can be sent to an employee who has resigned and wishes to then retract their resignation. This letter is accepting the employee's request.
NIR04L09 – Letter to employee who has resigned whilst on suspension
superAdmin2022-08-10T18:28:44+00:00Categories: All jurisdictions, NI/GB region|Tags: Resignation|
This letter should be sent to an employee who has resigned whilst on suspension. This letter is acknowledging the resignation but also informing the employee if it was not their intention to resign they should contact the organisation immediately.
NIR04L10 – Letter to employee with short service who has been on unauthorised absence, accepting and concluding a resignation
superAdmin2022-08-10T18:28:44+00:00Categories: All jurisdictions, NI/GB region|Tags: Resignation|
This letter can be sent to an employee who is absent without contacting the organisation and who has only a short amount of service. This letter should only be sent after previous efforts to reach the employee have failed.
NIR05C01 – Contract Clause on retirement age if it can be objectively justified
superAdmin2022-08-10T18:28:44+00:00Categories: All jurisdictions, NI/GB region|Tags: Retirement|
This clause can be included in a contract of employment only when there is a justifiable reason for enforcing a retirement age. In NI there will be very limited circumstances when a retirement age can be justified. Employers should be mindful that they could face claims of age discrimination if this clause is inserted without reason.
NIR05P01 – Retirement policy and procedure
superAdmin2022-08-10T18:28:44+00:00Categories: All jurisdictions, NI/GB region|Tags: Retirement|
This policy can be used to outline the organisations retirement policy. The policy outlines the process for retirement and outlines that a retirement age is not enforced.
NIR05F01 – Form for an employee to request retirement
superAdmin2022-08-10T18:28:44+00:00Categories: All jurisdictions, NI/GB region|Tags: Retirement|
This form can be completed by an employee who wishes to notify the organisation of their intention to retire.
NIR05L01 – Letter of invitation to discuss employees plan to retire
superAdmin2022-08-10T18:28:44+00:00Categories: All jurisdictions, NI/GB region|Tags: Retirement|
This letter should be sent to any employee who has notified the organisation of their plan to retire. This letter is inviting the employee to a meeting to discuss their retirement plans.
NIR05L02 – Letter announcing an employee’s retirement
superAdmin2022-08-10T18:28:44+00:00Categories: All jurisdictions, NI/GB region|Tags: Retirement|
This letter can be sent to the wider workforce to announce the retirement of an employee. The employee who is retiring should be notified in advance that the letter will be sent. This letter also provides the option of inviting all employees to a celebratory function to mark the retirement.
NIR05L03 – Letter of response to an employee who has notified the employer of their plan to retire
superAdmin2022-08-10T18:28:44+00:00Categories: All jurisdictions, NI/GB region|Tags: Retirement|
This letter can be sent to an employee to confirm that the employer has received their notification of retirement and will be in touch in relation to the next steps.
NIR05L04 – Letter to an employee outlining final payments upon retirement
superAdmin2022-08-10T18:28:44+00:00Categories: All jurisdictions, NI/GB region|Tags: Retirement|
This letter can be sent to an employee whose retirement has been confirmed. The letter will outline the final repayments due to the employee.
NIR05L05 – Letter to employee who is about to retire wishing them well
superAdmin2022-08-10T18:28:44+00:00Categories: All jurisdictions, NI/GB region|Tags: Retirement|
This letter can be sent to an employee who is due to retire wishing them well in the future.
NIS01P01 – Sabbatical policy
superAdmin2022-08-10T18:28:44+00:00Categories: All jurisdictions, NI/GB region|Tags: Sabbatical/Career Break|
This policy outlines the organisations position to employees taking sabbaticals, and the procedure for this.
NIS01L01 – Letter of invitation to discuss request for sabbatical
superAdmin2022-08-10T18:28:44+00:00Categories: All jurisdictions, NI/GB region|Tags: Sabbatical/Career Break|
This letter invites an employee to a meeting following a request for a sabbatical, to discuss the request in further detail and how it would work in practice.
NIS01L02 – Letter declining a sabbatical
superAdmin2022-08-10T18:28:44+00:00Categories: All jurisdictions, NI/GB region|Tags: Sabbatical/Career Break|
This letter declines a request for a sabbatical and suggests examples of reasons why it might be declined (in the absence of legislation in this area).
NIR02L33 – Letter providing information to Union or Employee Representatives regarding the redundancy process
superAdmin2022-08-10T18:28:38+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter provides information to employee representatives or trade union repetitive regarding the collective redundancy process.
NIR02L34 – Letter of notification of redundancy with a final consultation meeting
superAdmin2022-08-10T18:28:38+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter invites an employee to a final consultation meeting and informs them if there are no further considerations that the employer will need to proceed with redundancy.
NIR02L35 – Letter of Invitation to redundancy appeal meeting
superAdmin2022-08-10T18:28:38+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter invites an employee to a formal appeal meeting following their written appeal of a redundancy.
NIR02L36 – Letter confirming the outcome of appeal against redundancy
superAdmin2022-08-10T18:28:38+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter confirms an outcome of a redundancy appeal either overturning the decision of redundancy or upholding the decision of redundancy.
NIR02H01 – How to guide on a compliant redundancy process
superAdmin2022-08-10T18:28:38+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This how to guide gives employers practical guidance and advice on individual and collective redundancy consultation processes.
NIR02S01 – Script for an individual consultation meeting
superAdmin2022-08-10T18:28:38+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This script gives a guide on how to structure an individual redundancy consultation meeting.
NIR02S02 – Script for a collective consultation meeting
superAdmin2022-08-10T18:28:38+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This script gives a guide on how to structure an collective redundancy consultation meeting with either a trade union representative or an employee representative.
NIR02S03 – Script of Appeal Meeting
superAdmin2022-08-10T18:28:38+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This script gives a guide on how to structure a redundancy appeal meeting.
NIR02F01 – Redundancy Calculation Form
superAdmin2022-08-10T18:28:38+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This form outlines the mandatory payments that should be paid to an employee following their redundancy, and can be used as a written statement to provide to the employee.
NIR02F02 – Election Ballot Form
superAdmin2022-08-10T18:28:38+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This form is provided for affected employees to elect their chosen representative to inform them and consult with the organisation on their behalf during a potential redundancy situation.
NIR02F03 – Voluntary Redundancy Form
superAdmin2022-08-10T18:28:38+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This form can be used by employees who wish to apply for voluntary redundancy.
NIR02F04 – Selection Matrix Form
superAdmin2022-08-10T18:28:38+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This form can be used as a scoring matrix when selecting individuals for redundancy. It is important that the criteria is relevant to the employer's organisation and the job roles at risk of redundancy.
NIR02F06 – Selection Pools Ranking Form
superAdmin2022-08-10T18:28:38+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This form can be used to summarise the ranking of employees who have been scored as part of the redundancy selection process.
NIR03P01 – Policy on how the organisation manages references
superAdmin2022-08-10T18:28:38+00:00Categories: All jurisdictions, NI/GB region|Tags: References|
This policy outlines how the reference process is managed; and outlines whether the employer provides the information that has been requested, or only certain information as a standard. It also refers to the retention of such information and what to do if the individual wishes to see a copy of their reference.
NIR03C01 – Contract Clause on references
superAdmin2022-08-10T18:28:38+00:00Categories: All jurisdictions, NI/GB region|Tags: References|
This contract clause outlines that employment is subject to successful references.
NIR03F01 – Reference request form
superAdmin2022-08-10T18:28:38+00:00Categories: All jurisdictions, NI/GB region|Tags: References|
This reference form can be used to send to current or previous employers of a prospective candidate to find out further information on their skills, experience and character.
NIR03F02 – Form to seek consent from a candidate to obtain references
superAdmin2022-08-10T18:28:38+00:00Categories: All jurisdictions, NI/GB region|Tags: References|
This form documents explicit consent from prospective employees to seek references.
NIR03L01 – Letter outlining reference policy
superAdmin2022-08-10T18:28:38+00:00Categories: All jurisdictions, NI/GB region|Tags: References|
This letter outlines an employer's reference policy regarding information that can be provided, for example only job title and dates of employment.
NIR03L02 – Letter requesting a reference
superAdmin2022-08-10T18:28:38+00:00Categories: All jurisdictions, NI/GB region|Tags: References|
This letter can be sent to a former or current employer of a prospective employee seeking a reference.
NIR03L03 – Letter providing a reference
superAdmin2022-08-10T18:28:38+00:00Categories: All jurisdictions, NI/GB region|Tags: References|
This letter outlines reference details for an employee.
NIR02L11 – Letter to an employee on maternity leave to inform her that a redundancy consultation process is being carried out
superAdmin2022-08-10T18:28:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter informs an employee who is on maternity leave that her job role is at risk of redundancy and that she will be offered a suitable alternative vacancy, if it is available. It also informs her that a consultation process will be carried out.
NIR02L12 – Letter of confirmation of redundancy outlining that an employee is not entitled to a statutory redundancy payment due to under 2 years’ service
superAdmin2022-08-10T18:28:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter informs an employee with under 2 years' service that they will not be entitled to a statutory redundancy payment, as they do not have the requisite length of service
NIR02L13 – Letter of confirmation of redundancy outlining that an employee is entitled to a statutory redundancy payment
superAdmin2022-08-10T18:28:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter notifies an employee of termination of employment, by way of redundancy and outlines that the employee is entitled to a statutory redundancy payment
NIR02L14 – Letter inviting an employee to a meeting to discuss their application for voluntary redundancy
superAdmin2022-08-10T18:28:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter is a follow up to an application for voluntary redundancy, inviting an employee to a meeting to discuss their application for voluntary redundancy.
NIR02L15 – Letter of invitation for a redundant employee to a meeting to discuss alternative employment
superAdmin2022-08-10T18:28:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter invites an employee whose job role is at risk of redundancy to a meeting to discuss a possible alternative job role.
NIR02L16 – Letter to employee on maternity leave informing them that there is no suitable alternative available and confirming redundancy
superAdmin2022-08-10T18:28:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter informs an employee who is on maternity leave that there are no alternatives job roles available and confirms termination of employment by way of redundancy. It outlines redundancy pay (if applicable), notice and holiday entitlements and the entitlement to appeal.
NIR02L17 – Letter to employee on maternity leave offering a suitable alternative role
superAdmin2022-08-10T18:28:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter offers an employee who is on maternity leave and whose job role is at risk of redundancy, a suitable alternative job role.
NIR02L18 – Letter of response to an employee on maternity leave who has refused alternative employment
superAdmin2022-08-10T18:28:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter outlines to an employee who is on maternity leave, whose job role is at risk of redundancy and who has been offered suitable alternative employment that if they choose to decline the offer of suitable alternative employment that they will loose their right to a statutory redundancy payment.
NIR02L20 – Letter of response to a redundancy claim when there is work available
superAdmin2022-08-10T18:28:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter responds to an employee who has submitted a written claim for a redundancy payment, outlining that work is available and the claim for redundancy is rejected. This notice must be sent to the employee within 7 days of the written claim for redundancy having been made.
NIR02L21 – Letter outlining that an employee is not entitled to a redundancy payment following a period of short-time working or lay-off
superAdmin2022-08-10T18:28:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter gives a number of reasons as to why an employee might not be entitled to a redundancy payment following a period of short-time working or lay-off.
NIR02L22 – Letter confirming that a trial period of alternative role has been successful
superAdmin2022-08-10T18:28:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter informs an employee of a successful trial period of suitable alternative employment, and confirms that the role will become permanent and redundancy no longer applies.
NIR02L23 – Letter withdrawing redundancy due to change in circumstances
superAdmin2022-08-10T18:28:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter informs an employee that a recent notification of termination of employment by way of redundancy is being withdrawn due to a change in circumstances and that the employee will remain in their current role and terms and conditions of employment.
NIR02L24 – Letter acknowledging acceptance of offer of alternative employment for an employee on maternity leave
superAdmin2022-08-10T18:28:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter acknowledges acceptance of an employee on maternity leave of an offer of suitable alternative employment
NIR02L25 – Letter informing employees that the deadline for voluntary redundancy applications has now passed
superAdmin2022-08-10T18:28:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter informs employees that the deadline for applying for voluntary redundancy has now passed.
NIR02L26 – Letter of response to employee feedback suggestions during the consultation process
superAdmin2022-08-10T18:28:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This is a template letter that can give feedback to an employee who has raised suggestions as to how to avoid a redundancy situation.
NIR02L27 – Letter informing affected employees of the scoring criteria that is to be used for redundancy selection
superAdmin2022-08-10T18:28:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter informs affected employees that a scoring matrix will be used for redundancy selection, and specifies what the scoring criteria will be.
NIR02L29 – Letter asking employees to take part in a ballot for an employee representative to represent them during a collective redundancy consultation process
superAdmin2022-08-10T18:28:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
Collective redundancy process - this letter is to ask employees to take part in a secret ballot process so that they can vote for an employee representative to consult on their behalf.
NIR02L30 – Letter to employee representatives approving the consultation process with employees during a collective redundancy process
superAdmin2024-10-29T08:03:28+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
Collective redundancy process - this letter informs employee repetitive of their role in the collective consultation process including the requirement to clearly communicate with all parties.
NIR02L31 – Letter of invitation to a Union or Employee Representative to a consultation meeting for collective redundancy process
superAdmin2022-08-10T18:28:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter invites an employee representative or a trade union representative to a collective consultation meeting.
NIR02L32 – Letter to employee representatives outlining that no compulsory redundancies are necessary due to voluntary redundancies
superAdmin2022-08-10T18:28:33+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter informs employee representatives that compulsory redundancies will not take place due to the acceptance of voluntary redundancies.
NIR01H01 – Guide for interviews
superAdmin2022-08-10T18:28:28+00:00Categories: All jurisdictions, NI/GB region|Tags: Recruitment and Selection|
This guide provides the key factors to ensure that the interview process is compliant and professional. It details the elements to prepare in advance of an interview process, such as questions and questioning techniques, opening and closing the interview, record keeping and giving feedback.
NIR01H02 – How-to guide when recruiting new employees
superAdmin2024-10-29T07:49:35+00:00Categories: All jurisdictions, NI/GB region|Tags: Recruitment and Selection|
This how to guide gives practical advice to employers on how to manage the recruitment and selection process in its entirety; from advertising the job role, shortlisting, arranging interviews and offers of employment. It focuses on legal compliance, avoiding risk and professionalism of the process.
NIR02P01 – Redundancy Policy
superAdmin2022-08-10T18:28:28+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This policy outlines the key stages associated with the redundancy process such as reasons for redundancy, the consultation process, the selection process, redeployment, individual and collective redundancy and the appeals process.
NIR02P02 – Policy on time off work to search for new employment for employees being made redundant
superAdmin2022-08-10T18:28:28+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This policy outlines the company's approach to paid time off to search for alternative employment, after an employee has been notified of redundancy.
NIR02P03 – Policy on selection criteria for a redundancy process
superAdmin2022-08-10T18:28:28+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This policy outlines how the employer will approach the use of selection criteria within a redundancy process and covers important points such as identifying the selection pool and what scoring criteria can be used.
NIR02P04 – Policy on voluntary redundancy
superAdmin2022-08-10T18:28:28+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This policy outlines the process of voluntary redundancy, such as the application process for voluntary redundancy, accepting and declining requests for voluntary redundancy and redundancy payments.
NIR02P05 – Policy on Contractual Redundancy Pay
superAdmin2022-08-10T18:28:28+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This policy can be used by employers who offer enhanced redundancy payments over and above the statutory redundancy amount.
NIR02P06 – Policy on the Redundancy Appeals Process
superAdmin2024-10-29T07:58:41+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This policy outlines the appeals process after an employee has been dismissed by way of redundancy. An employee who appeals redundancy will be entitled of the right of appeal and a meeting to discuss their grounds for appeal.
NIR02P07 – Policy on a Collective Redundancy Process
superAdmin2024-10-29T07:59:23+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This policy outlines the collective consultation process, the circumstances which require collective consultation and the rules associated with collective consultation such as the need to elect representatives.
NIR02C01 – Contract Clause on Redundancy Rights
superAdmin2022-08-10T18:28:28+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This contract clause outlines the employee's right to notice and an appeals procedure should they be dismissed by way of redundancy.
NIR02L01 – At risk of redundancy letter
superAdmin2024-10-29T08:01:35+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter is to be used for an employee whose job role is at risk of redundancy; to inform them the rationale for redundancy and to outline that there will be a consultation process.
NIR02L02 – Letter inviting applications for voluntary redundancy
superAdmin2022-08-10T18:28:28+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter invites employees to apply for voluntary redundancy to avoid having to make compulsory redundancies.
NIR02L03 – Letter accepting an application for voluntary redundancy and outlining the details of the package
superAdmin2022-08-10T18:28:28+00:00Categories: All jurisdictions, NI/GB region|Tags: Redundancy|
This letter confirms acceptance of an application for voluntary redundancy and gives details on the redundancy package that will be offered to the employee.