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GBS07F04 – Access to medical reports form Great Britain

Categories: All jurisdictions, NI/GB region|Tags: |

An employer must provide this form to the employee for completion in the case where they are obtaining consent from the employee to access a medical report, or medical records. It outlines the employee's rights regarding this process. An employee must give consent to an employer in the case they wish to access a medical report. Download

NIS07F03 – Access to medical reports form Northern Ireland

Categories: All jurisdictions, NI/GB region|Tags: |

An employer must provide this form to the employee for completion in the case where they are obtaining consent from the employee to access a medical report, or medical records. It outlines the employee's rights regarding this process. An employee must give consent to an employer in the case they wish to access a medical report. Download

NIS07S04 – Script for an absence meeting with an employee who has cited work-related stress as the reason for absence

Categories: All jurisdictions, NI/GB region|Tags: |

This script will give an employer a guide on how to structure a meeting where an employer is absent as a result of work-related stress. It will inform employers on the key questions to ask such as what can be done by the employer to alleviate the stress. Download

NIS07L33 – Letter to employee informing them of holiday accrual and how it is taken after or during sick leave

Categories: All jurisdictions, NI/GB region|Tags: |

This letter informs an employee of what annual leave accrual they have after a period of sick leave. The letter outlines the option of the employee submitting a holiday request for their desired dates of holidays, asking the employee to take leave on specific dates or permitting the carry over of holidays to the following holiday year. Download

NIS07L13 – Letter of concern for an employee who is persistently absent for short term spells

Categories: All jurisdictions, NI/GB region|Tags: |

This is a letter of concern for an employee who continues to have spells of short term absence and there has been no improvement. The employee would normally not have any underlying medical condition or extenuating circumstances. The letter outlines a timeframe whereby the attendance of the employee will be monitored. It also references potential disciplinary proceedings if improvements in attendance are not forthcoming. Download

IEIS06L03 – Letter inviting an employee to a long term absence review meeting

Categories: All jurisdictions, ROI region|Tags: |

This letter is used to invite an employee who is on long-term absence into a meeting to discuss their absence and obtain further information on the situation. It is recommended that regular absence review meetings are held with employee who is on long-term absence. This letter should be sent and taiolred on each occasion of a long-term absence meeting. Download

NIS07L29 – Outcome of a formal capability meeting regarding long term absence to confirm termination of employment

Categories: All jurisdictions, NI/GB region|Tags: |

This letter confirms termination of employment as a result of capability, normally long-term absence, This letter should only be sent to an employee where a formal capability hearing has taken place following a number of informal absence review procedures. Employers are advised to proceed with caution and seek legal advice on this procedure to avoid disability discrimination.

NIS07P01 – Sickness Policy

Categories: All jurisdictions, NI/GB region|Tags: |

This is a comprehensive sickness absence policy which outlines notification procedures, definitions of short and long term absence, procedures for dealing with short and long term absence, trigger points, medical appointments and return to work interviews, among other important information. It is recommended that all employers have a clear sickness policy so that employees are clear on the procedures.

NIS07F02 – Return to work interview form

Categories: All jurisdictions, NI/GB region|Tags: |

This return to work form is beneficial to record a return to work meeting and other important information such as whether the employee is fit to be back at work, whether they adhered to the absence notification procedures, if their absence is likely to re-occur and any handover of duties. It is also beneficial to record whether the employee has submitted the appropriate medical certification or self-cert, and whether the employee has hit their trigger point and if any further action is required.

NIS07S03 – Script for a formal capability hearing regarding long-term absence

Categories: All jurisdictions, NI/GB region|Tags: |

This script will assist employers with a guide on how to structure a meeting whereby an employee is on long-term absence. It covers key points such as what reasonable adjustments should be made and whether the employee would be willing to give consent for a medical report, among other important information.

NIS07L19 – Letter to an employee on unauthorised absence who has not made contact with the employer

Categories: All jurisdictions, NI/GB region|Tags: |

This letter is for an employee who is absent from work and has not made contact with the employer. The letter informs the employee that their continued failure to make contact may be a disciplinary matter and that they should make contact as soon as possible. The letter invites the employee to a meeting to discuss their absence and their circumstances.

NIS07L07 – Letter arranging a long term absence review meeting at the employee’s home

Categories: All jurisdictions, NI/GB region|Tags: |

This letter is used to arrange a home visit with an employee who is on long-term absence. The home visit will be to discuss their absence and obtain further information on the situation. It is recommended that regular absence review meetings are held with employee who is on long-term absence. This letter should be sent and tailored on each occasion of a long-term absence meeting.

NIS07L11 – Letter to an employee’s GP requesting a medical report

Categories: All jurisdictions, NI/GB region|Tags: |

This letter is only used after the employer has obtained explicit consent from an employee to access a medical report. The letter is used to send to the employee's GP to obtain further information on the employee's condition and what reasonable adjustments need to be made in the workplace to facilitate the employee, among other important information.

NIS07L12 – Letter inviting an employee to a short term absence review meeting

Categories: All jurisdictions, NI/GB region|Tags: |

This letter is used to send to an employee who has issues of persistent short-term absenteeism. The invitation to the meeting will outline the main points to be discussed at the meeting, with the aim of understanding the reasons for persistent absence. Employers can insert reference to any trigger points or dates of absence within the letter.

NIS07L15 – Letter confirming reasonable adjustments are being made in order to facilitate an employee’s return to work

Categories: All jurisdictions, NI/GB region|Tags: |

This letter is normally sent after a discussion has taken place with the employee regarding reasonable adjustments that are recommended to facilitate a return to work. The letter outlines what reasonable adjustments can be implemented by the employer in order to allow the employee to return to work.

NIS07L16 – Letter inviting an employee with work related stress to an absence review meeting

Categories: All jurisdictions, NI/GB region|Tags: |

This letter is sent to an employee who has notified the employer that they are suffering from work-related stress and absent from work as a result. The letter invites the employee to a meeting to discuss the stressors with an aim to alleviating the stress that the employee is experiencing. It is recommended that work-related stress is addressed as soon as reasonably practicable.

NIS07L22 – Letter notifying an employee of the consequences of failure to submit medical certificates

Categories: All jurisdictions, NI/GB region|Tags: |

This letter can be sent to an employee who is absent for greater than 7 consecutive days, but who has failed to submit any medical certificates. The letter reminds the employee that without submission of medical certificates their absence is unauthorised, without pay and potentially a disciplinary matter.

NIS07L27 – Letter confirming the outcome of a meeting held to discuss the contents of an occupational report

Categories: All jurisdictions, NI/GB region|Tags: |

This letter is to send to an employee to confirm what was agreed further to receipt of an occupational health report. It gives the option for the employee to either return to work or remain absent if they are unfit to return to work. The letter also gives the employer the option to inform the employee if it is a case that there is no likelihood of a return to work, or if they are to return to an alternative role.

NIS07L04 – Letter inviting an employee to a long term absence review meeting

Categories: All jurisdictions, NI/GB region|Tags: |

This letter is used to invite an employee who is on long-term absence into a meeting to discuss their absence and obtain further information on the situation. It is recommended that regular absence review meetings are held with employee who is on long-term absence. This letter should be sent and tailored on each occasion of a long-term absence meeting.

NIS07L02 – Letter confirming with the employee that they will receive occupational sick pay at discretion

Categories: All jurisdictions, NI/GB region|Tags: |

This letter should be sent to an employee who is not contractually entitled to sick pay, but where the employer will, at their discretion, pay sick pay on one occasion. It is recommended that the timeframes are stipulated (start and end date of sick pay), in order to protect the employer against any ambiguity and against setting a precedence.

IES06L26 – Letter confirming the outcome of a meeting held to discuss the contents of an occupational report

Categories: All jurisdictions, ROI region|Tags: |

This letter is to send to an employee to confirm what was agreed further to receipt of an occupational health report. It gives the option for the employee to either return to work or remain absent if they are unfit to return to work. The letter also gives the employer the option to inform the employee if it is a case that there is no liklihood of a return to work, or if they are to return to an alternative role.

IES06L28 – Outcome of a formal capability meeting regarding long term absence to confirm termination of employment

Categories: All jurisdictions, ROI region|Tags: |

This letter confirms termination of employment as a result of capability, normally long-term absence, This letter should only be sent to an employee where a formal capability hearing has taken place following a number of informal absence reivew procedures. Employers are advised to proceed with caution and seek legal advice on this procedure to avoid diability discrimination.

IES06P01 – Sickness Policy Ireland

Categories: All jurisdictions, ROI region|Tags: |

This is a comprehensive sickness absence policy which outlines notification procedures, definitions of short and long term absence, procedures for dealing with short and long term absence, trigger points, medical appointments and return to work interviews, among other important information. It is recommended that all employers have a clear sickness policy so that employees are clear on the procedures.

IES06F02 – Return to work interview form Ireland

Categories: All jurisdictions, ROI region|Tags: |

This return to work form is beneficial to record a return to work meeting and other important information such as whether the employee is fit to be back at work, whether they adhered to the absence notification procedures, if their absence is likely to re-occur and any handover of duties. It is also benefical to record whether the employee has submitted the appropriate medical certification or self-cert, and whether the employee has hit their trigger point and if any further action is required.

IES06L32 – Letter to employee informing them of holiday accrual and how it is taken after or during sick leave

Categories: All jurisdictions, ROI region|Tags: |

This letter informs an employee of what annual leave accrual they have after a period of sick leave. The letter outlines the option of the employee submitting a holiday request for their desired dates of holidays, asking the employee to take leave on specific dates or permitting the carry over of holidays to the following holiday year.

IES06S03 – Script for a formal capability hearing regarding long-term absence

Categories: All jurisdictions, ROI region|Tags: |

This script will assist employers with a guide on how to structure a meeting whereby an employee is on long-term absence. It covers key points such as what reasonable accommodations should be made and whether the employee would be willing to give consent for a medical report, among other important information.

IES06L02 – Letter confirming with the employee that they will receive occupational sick pay at discretion

Categories: All jurisdictions, ROI region|Tags: |

This letter should be sent to an employee who is not contractually entitled to sick pay, but where the employer will, at their discretion, pay sick pay on one occasion. It is recommended that the timeframes are stipulated (start and end date of sick pay), in order to protect the employer against any ambiguity and against setting a precedence.

IES06L06 – Letter arranging a long term absence review meeting at the employee’s home

Categories: All jurisdictions, ROI region|Tags: |

This letter is used to arrange a home visit with an employee who is on long-term absence. The home visit will be to discuss their absence and obtain further information on the situation. It is recommended that regular absence review meetings are held with employee who is on long-term absence. This letter should be sent and taiolred on each occasion of a long-term absence meeting.

IES06L10 – Letter to an employee’s GP requesting a medical report

Categories: All jurisdictions, ROI region|Tags: |

This letter is only used after the employer has obtained explicit consent from an employee to access a medical report. The letter is used to send to the employee's GP to obtain further information on the employee's condition and what reasonable accommodations need to be made in the workplace to faciliate the employee, among other important information.

IES06L11 – Letter inviting an employee to a short term absence review meeting

Categories: All jurisdictions, ROI region|Tags: |

This letter is used to send to an employee who has issues of persistent short-term absenteeism. The invitation to the meeting will outline the main points to be discussed at the meeting, with the aim of understanding the reasons for persistent absence. Employers can insert reference to any trigger points or dates of absence within the letter.

IES06L12 – Letter of concern for an employee who is persistently absent for short term spells

Categories: All jurisdictions, ROI region|Tags: |

This is a letter of concern for an employee who continues to have spells of short term absence and there has been no improvement. The employee would normally not have any underlying medical condition or extenuating circumstances. The letter outlines a timeframe whereby the attendance of the employee will be monitored. It also references potential disciplinary proceedings if improvements in attendance are not forthcoming.

IES06L14 – Letter confirming reasonable accommodations are being made in order to facilitate an employee’s return to work

Categories: All jurisdictions, ROI region|Tags: |

This letter is normally sent after a discussion has taken place with the employee regarding reasonable accommodations that are recommended to faciliate a return to work. The letter outlines what reasonable accommodations can be implemented by the employer in order to allow the employee to return to work.

IES06L15 – Letter inviting an employee with work related stress to an absence review meeting

Categories: All jurisdictions, ROI region|Tags: |

This letter is sent to an employee who has notified the employer that they are suffereing from work-related stress and absent from work as a result. The letter invites the employee to a meeting to discuss the stressors with an aim to alleviating the stress that the employee is experiencing. It is recommended that work-related stress is addressed as soon as reasonably practicable.

IES06L18 – Letter to an employee on unauthorised absence who has not made contact with the employer

Categories: All jurisdictions, ROI region|Tags: |

This letter is for an employee who is absent from work and has not made contact with the employer. The letter informs the employee that their continued failure to make contact may be a disciplinary matter and that they should make contact as soon as possible. The letter invites the employee to a meeting to discuss their absence and their circumstances.

IES06L21 – Letter notifying an employee of the consequences of failure to submit medical certificates

Categories: All jurisdictions, ROI region|Tags: |

This letter can be sent to an employee who is absent for greater than 3 consecutive days, but who has failed to submit any medical certificates. The letter reminds the employee that without submission of medical certificates their absence is unauthorised, without pay and potentially a disciplinary matter.

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