This letter should be sent to an employee who has resigned whilst on suspension. This letter is acknowledging the resignation but also informing the employee if it was not their intention to resign they should contact the organisation immediately.

This letter can be sent to an employee who has resigned and wishes to then retract their resignation. This letter is accepting the employee’s request.

This letter should be sent to any employee who has resigned verbally requesting that the employee notify the employer in writing. It is best practice that a resignation is in writing and this will ensure if the employee has any issues that have resulted in the employee’s resignation these can be addressed.

The letter should be sent to an employee who has resigned and within their resignation has raised a grievance. It is important that any employee who has raised a grievance has the opportunity to have their concerns dealt with.

The letter should be sent to an employee who has resigned in the heat if the moment. It is important that any employee who has resigned in the heat of the moment is given the opportunity to reconsider.

This letter withdraws a conditional offer of employment due to unsuccessful reference checks.

This letter responds to a reference request stating that it is the policy of that employer not to provide a reference.

This letter outlines reference details for an employee.

This letter can be sent to a former or current employer of a prospective employee seeking a reference.

This letter outlines an employer’s reference policy regarding information that can be provided, for example only job title and dates of employment.

This letter confirms an outcome of a redundancy appeal either overturning the decision of redundancy or upholding the decision of redundancy.

This letter invites an employee to a formal appeal meeting following their written appeal of a redundancy.

This letter invites an employee to a final consultation meeting and informs them if there are no further considerations that the employer will need to proceed with redundancy.

This letter provides information to employee representatives or trade union repetitive regarding the collective redundancy process.

This letter informs employee representatives that compulsory redundancies will not take place due to the acceptance of voluntary redundancies.

This letter invites an employee representative or a trade union representative to a collective consultation meeting.

Collective redundancy process – this letter is to ask employees to take part in a secret ballot process so that they can vote for an employee representative to consult on their behalf.

This letter informs affected employees that a scoring matrix will be used for redundancy selection, and specifies what the scoring criteria will be.

This is a template letter that can give feedback to an employee who has raised suggestions as to how to avoid a redundancy situation.

This letter informs employees that the deadline for applying for voluntary redundancy has now passed.

This letter acknowledges acceptance of an employee on maternity leave of an offer of suitable alternative employment

This letter informs an employee that a recent notification of termination of employment by way of redundancy is being withdrawn due to a change in circumstances and that the employee will remain in their current role and terms and conditions of employment.

This letter informs an employee of a successful trial period of suitable alternative employment, and confirms that the role will become permanent and redundancy no longer applies.

This letter gives a number of reasons as to why an employee might not be entitled to a redundancy payment following a period of short-time working or lay-off.

This letter responds to an employee who has submitted a written claim for a redundancy payment, outlining that work is available and the claim for redundancy is rejected. This notice must be sent to the employee within 7 days of the written claim for redundancy having been made.

This letter outlines to an employee who is on maternity leave, whose job role is at risk of redundancy and who has been offered suitable alternative employment that if they choose to decline the offer of suitable alternative employment that they will loose their right to a statutory redundancy payment.

This letter offers an employee who is on maternity leave and whose job role is at risk of redundancy, a suitable alternative job role.

This letter informs an employee who is on maternity leave that there are no alternatives job roles available and confirms termination of employment by way of redundancy. It outlines redundancy pay (if applicable), notice and holiday entitlements and the entitlement to appeal.

This letter invites an employee whose job role is at risk of redundancy to a meeting to discuss a possible alternative job role.

This letter is a follow up to an application for voluntary redundancy, inviting an employee to a meeting to discuss their application for voluntary redundancy.